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<br />Item No: 7J <br />Meeting Date: Dec 14, 2009 <br />Type of Business: CB <br />Administrator Review : ____ <br />City of Mounds View Staff Report <br /> <br /> <br /> <br />To: Honorable Mayor and City Council <br />From: James Ericson, Clerk - Administrator <br />Item Title/Subject: Resolution 7539 and Resolution 7548 Approving Revisions to <br />Sections 3.10 and 3.45 of the Personnel Manual pertaining to <br />Holidays and Non-Union Retirement Health Plan Contributions, <br />Respectively. <br />Introduction <br /> <br />As the City Council is aware, the City’s Personnel Manual does not adequately address <br />what happens when the Christmas and New Year’s holidays fall on a weekend. In <br />addition, due to a number of non-union staffing changes since the last revision, it was <br />necessary to review the section of the policy dealing with the Retirement Health Savings <br />Plan (RHSP). Attached are Resolutions 7539 amending Section 3.10 pertaining to <br />holidays and Resolution 7548 amending Section 3.45 pertaining to the Retirement Health <br />Savings Plan. <br /> <br />Discussion <br /> <br />Resolution 7539 revises Section 3.10 of the Personnel Manual by clarifying what occurs <br />when the Christmas and New Year’s holidays fall on a weekend. In 2010, Christmas Day <br />falls on a Saturday The language in Section 3.10 would then indicate that the preceding <br />Friday be considered a holiday. The problem is that the preceding Friday—Dec 24—is <br />already a holiday as defined by the Policy. The following year, in 2011, Christmas Eve is <br />on a Saturday and Christmas Day is on a Sunday. According to the Policy, the preceding <br />Friday (the 23rd) and the following Monday (the 26th) would be observed holidays. While <br />this “works”, it would seem questionable to shut City Hall down on December 23rd. My <br />recommendation would be to NOT shut down City Hall on the 23rd. Rather, in both <br />instances, I would recommend floating holidays be provided. The proposed language is as <br />follows: <br /> <br />Floating Holidays <br />In years during which Christmas Eve, Christmas Day, New Year’s Eve and New Year’s Day <br />fall on a Saturday, when Christmas Eve and New Year’s Eve fall on a Sunday, employees <br />shall be credited with two (2) floating holidays to be used within 365 days AFTER said <br />holidays occur. Unused floating holidays shall not be included in any severance <br />computation. <br /> <br />Similar language was agreed upon for the AFSCME Union. The Public Works bargaining <br />group elected to “give back” Christmas Eve and New Years Eve altogether in return for two <br />floating holidays. The benefit of this revision would be to keep City Hall open on December <br />23 when it falls on a Friday while fixing the unintended deficiency when Christmas Day falls <br />on a Saturday.