Agenda Packets - 2008/04/28 - Laserfiche WebLink

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SPECIAL OUTDOOR EVENT PERMIT POLICY A Special Outdoor Event means an outdoor event where the general public is invited to attend, including but not limited to, festivals, concerts, tournaments, and parties. Any person(s), business or organization shall be required to obtain a permit for any special outdoor event. Such permit shall be obtained on a form available by the City Clerk/Administrator. A person seeking issuance and approved by the City Council shall file an application with the Clerk-Administrator on forms provided by the Clerk- Administrator. The application must be accompanied by the fee as set forth in the City’s Fee Schedule. To ensure an orderly approval process, Permit applications must be filed not less than sixty (60) days or more than one year before the date on which the event is proposed to take place. Failure to file in a timely manner may be grounds for denial of the permit. The permit application must include the following: 1. The name and phone numbers of at least two people in charge of the event, and phone numbers where they can be reached on the day of the event. 2. Diagram set-up of the event. Diagram must include entertainment or stage locations (if applicable), portable toilet placement, parking areas, and placement of trash containers. 3. Date and hours of the event. The hours of the event must be in compliance with the City’s Noise Ordinance. 4. Proposed parking plan. 5. Type of entertainment 6. Security Plan: A security team of a minimum of two persons, including an off duty Police Officer, per 100 persons expected at the event, shall be present at the event. The off duty Police Officer will be paid for by the permit applicant in addition to the $100 permit fee. The security team shall be easily identifiable by a uniform, shirt, etc. 7. Clean-up Plan. 8. Number of Portable Toilets 9. First Aid facilities – please indicate who is providing this service. 10. Insurance. This permit may be granted only after the applicant has secured and filed with the Clerk-Administrator insurance and submits a Certificate of Liability Insurance. The policy or policies shall specifically provide for payment by the insurance company on behalf of the insured all sums which the insured’s shall be obligated to pay by reason of liability imposed upon them by law for injuries or damages to persons or properties arising out of the activities and operations of the insured.