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Item No. 7C Type of Business: PH & CB Date: June 23, 2008 City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Jim Ericson, Clerk-Administrator Item Title/Subject: Second Reading and Adoption of Ordinance 808, an Ordinance Amending Title 600 of the Mounds View City Code by Adding a New Chapter 611 Relating to Special Events. Background: The City Council asked Staff to research policy considerations for outdoor special events. Many businesses have requested to hold outdoor special events, most recently Moe’s. Staff was directed to research what other cities did in regard to such outdoor special events. Many cities responded with their policies which provided a full spectrum of regulatory possibilities. Staff was also directed to come up with draft policy language that would include a parking plan, security plan, clean up plan, and statements pertaining to toilet facilities, entertainment or stage locations, and proof of workers compensation insurance. The special event policy was discussed on June 4, 2007; October 1, 2007;February 4, 2008; March 3, 2008; April 28, 2008 and again on May 5, 2008. Many policy iterations were presented and discussed with a resolution brought forward on April 28. It was later determined that the proposed special event regulations should be presented in ordinance format. The Council reviewed the final draft of the policy on June 9, 2008 and approved the first reading and introduction of the proposed ordinance. Discussion: Through the various draft policy iterations, It was discussed whether a fire inspection would be necessary and whether the applicant would be responsible to notify neighboring residents of the event. It was also discussed that there may be exceptions or exemptions to the permit or license which would also need to be articulated. Ultimately, the Council felt that the policy should apply to events at which alcohol would be consumed or offered for sale. Based on this clarified direction, staff asked Kennedy & Graven to prepare the necessary ordinance language for the Council’s consideration. Since the first reading, staff has asked Kennedy & Graven for clarification on a number of policy considerations, such as specific exemptions and event security. The attached ordinance draft reflects a few minor changes which have been incorporated subsequent to the first reading, such as including Festival in the Park, wedding receptions and graduation parties as exempted events, deleting the security requirements paragraph and deleting the requirement to provide information as to the kind of food to be served and whether alcohol will be served. (If alcohol is NOT served, then a permit is not required.)