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A total of six quotes were received for the work. The quotes have been <br />tabulated, and a copy of the tabulation and letter detailing the results is attached <br />to this Staff Report for reference. The quotes received ranged from $27,104.00 <br />to $48,927.50. This compares to the Engineer’s Estimate of $45,000.00. The <br />low bid of $27,104.00 was received from Penn Contracting, Inc. <br />As identified in the Staff Report of May 27, 2008, the engineering costs <br />associated with the Pinewood Storm Sewer Repair is estimated at $7,000. There <br />will also be minor additional costs for legal review of the construction contract <br />and City Administrative tasks. <br />Adding the associated costs to the low quote received for the work, the total cost <br />for the Pinewood Storm Sewer Repair is estimated at approximately $36,000. <br />Financing: <br />Funds for this project would come from the Storm Water Fund (245-4415-5150). <br />The adopted 2008 budget included $80,000 in the Storm Water Fund for repair <br />and rehabilitation of storm sewer and drainage issues throughout the City. To <br />date, less than $500 has been expended from this fund. Therefore the current <br />fund balance is sufficient for the total estimated project amount. <br />School Coordination: <br />Access to the location of the repair would be from the west, across the athletic <br />fields on the Pinewood Elementary School site. <br />Staff has obtained the signature of the authorized representative of Independent <br />School District No. 621 (ISD 621) on a right-of-entry document. A copy of the <br />signed document is included with this report for reference. <br />Permits: <br />With the obtaining of the right-of-entry agreement, the City has all necessary <br />permits and permissions to proceed with the work. <br />Schedule: <br />ISD 621 has indicated that the month of July would be best for the work to occur. <br />This schedule has been reviewed with the contractor and is acceptable. <br />Based on the previous discussion, following is the proposed schedule for the <br />Pinewood Storm Sewer Repair project: <br />June 23, 2008 City Council Approves the Plans and Specifications, <br />Accepts the Quotes, Awards a Construction Contract <br />July 7, 2008 Construction Begins <br />August 1, 2008 Project Completed