Agenda Packets - 2008/06/23 - Laserfiche WebLink

Home Browse Search

Staff has requested that Bonestroo submit a proposal for the preparation of the new LSWMP, since Bonestroo is the consulting engineer working with the City on the development of the Street and Utility Improvement Program and the associated raingarden program. As such, Bonestroo has the greatest existing knowledge of the current surface water issues in Mounds View, and also would represent a continuity of personnel working on materials for the City. Bonestroo has submitted a written proposal for preparation of the LSWMP in the form of a letter agreement. The letter agreement outlines the project understanding, scope of services, and proposed compensation for the preparation of the LSWMP. Upon execution the letter agreement would become a supplement to the existing Professional Services Agreement between Mounds View and Bonestroo for this specific project. A copy of the letter agreement, dated June 19, 2008, is attached to this Staff Report for reference. Cost Estimate: The letter agreement identifies seven Tasks for the completion of the LSWMP. A fixed fee per Task is proposed for six of the seven Tasks, to allow the City to know the exact cost of the work before it is performed. A breakdown of the fee by Task is provided in the letter agreement. The seventh Task is for the coordination of the review of the LSWMP through the Rice Creek Watershed District, including response as necessary to comments by the District. Since the number and extent of the District comments may vary, the Task for that work is proposed to be done on an hourly basis. An estimated amount for this Task is shown in the letter agreement. Direct reimbursables associated with the preparation of the LSWMP, such as mileage for meeting attendance and printing of materials, are proposed to be charged in accordance with the existing Professional Services Agreement between the City and Bonestroo. The total cost for the LSWMP stated in the letter agreement is $16,850. Of this, $14,120 represents the fixed costs of Tasks 1 – 6, while $2,730 represents the estimated total for Task 7 and the reimbursables. Budget / Financing: Funding for the LSWMP would come from two sources. The Professional Services Fund (245-4415-3030) includes $7,000 in the adopted 2008 budget towards the preparation of the plan. The balance of the funding for the LSWMP, estimated at $9,850, would come from the Storm Water Fund (245-4415-5150). The Storm Water Fund has an approximate balance of $43,000 available, after the estimated expense for the Pinewood Storm Sewer Repair is deducted. Therefore, sufficient funds do exist in the adopted 2008 budget for the preparation of the LSWMP.