Agenda Packets - 2008/08/11 - Laserfiche WebLink

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Item No. 07H Meeting Date: August 11, 2008 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Vanessa Van Alstine, Cable Television Coordinator Item Title/Subject: Resolution 7318, Authorize Purchase of Two Projectors Background The Mounds View Event Center intends to purchase two projectors to offer as rentals for users of the Event Center, eventually adding two additional projectors for a total of four. Staff would like to upgrade the Council Chamber projector to a model that would provide less noise and a brighter picture. Discussion The Event Center currently offers several items for rent in addition to the fees for room rental, including linens and decorative archways for weddings. The Event Center Coordinator has received several requests for rental projectors. Weddings and business meetings represent the largest expected user groups, but they could also be used for Teen Night, 55 Alive, and other programs. Users would provide their own laptop computer to connect to the projector. The projectors could also be used with the Community Center DVD player and VCRs to display larger images than the television monitors on the current AV carts. The Event Center expects to charge rental fees of $100-$150 per day for the projectors, so the rental revenue would offset the purchase cost and allow for maintenance costs such as replacement lamps. A wedding booked for August 30, 2008 has already requested a projector for the day. A new purchase provides the opportunity to evaluate existing equipment and possibly shift resources for maximum benefit. The projector currently installed in the Council Chamber is a ViewSonic model PJ562, with 2000 lumen output. Its audible noise is rated at 38 dB, which is noticeable in the room and, because of the room arrangement is picked up by the microphones during recordings of City meetings. Additionally, the bank of lights near the screen need to be turned off for meetings because the projected image becomes washed out.