Agenda Packets - 2008/08/11 - Laserfiche WebLink

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2 Staff requested Chuck Pearce of DS Productions to recommend projectors appropriate for the Event Center and for the Council Chamber. Mr. Pearce is familiar with both locations and has worked on the City projection systems in the past. A projector for the Event Center needs to be portable, flexible about the room configuration and size, and able to project an image on the wall since the screen may not be used. The ViewSonic PJ551d was recommended for this application. It has a 2300 lumen output and weighs 6 pounds. It has multiple color correction modes intended to give good picture regardless of the projection surface. It also has a “direct of” feature that allows the unit to be powered off and moved without waiting for a long cooling cycle, providing flexibility in scheduling rentals. Retail price of the ViewSonic PJ551d is $899.99. The bid from DS Productions was $863.00, including sales tax. The projector is available from several online resellers, with the best current pricing available from PCConnection at $549.95 with free shipping and a mail-in offer for a free spare lamp. The Canon X600 was recommended for the Council Chamber. This is a larger projector, with 3500 lumen output, weighing 10.4 pounds. The higher output should allow the set of lights nearest the screen to be turned on for better room lighting while allowing the image to be seen. The noise level is 35 dB, 3 dB less than the current projector or half the level of fan noise. Lower fan noise will yield better quality audio recordings of meetings. Retail price of the X600 is $3999, but most stores are advertising the X600 at approximately $2335. DS Productions has a factory rebuilt projector with a 1 year warranty for $1500.01. It would require a different ceiling mounting bracket, quoted at $136.22. They estimated 1.5 hours of installation labor at a cost of $135, for a total, including sales tax, of $1893.44. Recommendation The Event Center needs two projectors to offer as rentals and is willing for one of them to be the current Council Chamber projector. Staff recommends the purchase for the Event Center of one ViewSonic PJ551D from PCConnection at a cost of $549.95. Council would need to transfer monies from account #252-4730-3420 (Advertising & marketing) in the amount of $549.95 for the cost of the purchase to account #252-4730-7030 (Capital, equipment). Staff recommends the purchase of the Canon X600 rebuilt projector, bracket and installation from DS Productions as a cost of $1893.44 from account 210-4350-7030 (Capital, equipment). The current Council Chamber projector will then be used by the Event Center for rentals, providing the Event Center a total of two projectors. While a projector was not budgeted for 2008, there was $10,000 allocated for the non-linear editing system whose actual cost only came to $6995.68 ($6568.71 plus $426.97 use tax). Respectfully Submitted, Vanessa Van Alstine Cable Television Coordinator