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In reviewing the “typical” schedule for a street and utility improvement project, the <br />first activity to be done is the preliminary survey work. This is scheduled to be <br />done in the autumn, approximately 18 months prior to the construction. For <br />example, in Area C, scheduled for construction in 2011, the preliminary survey <br />work would be done in 2009. However, if Area C is going to be ready as the <br />alternate plan for construction in 2010, then the preliminary survey for Area C <br />would need to be performed in the autumn of 2008. <br />This issue has been considered by the Streets and Utilities Committee at their <br />meeting of September 15, 2008. A copy of the materials provided to the <br />Committee is included with this Staff Report for reference. <br />After review of the issue, the Committee recommended (by a unanimous vote of <br />7-0) that the City authorize the preliminary survey activities for Area C to be done <br />in the autumn of 2008. <br />Although not part of the actual recommendation, in subsequent discussion the <br />Committee also indicated the following: <br />- The City continue to work diligently to attempt to resolve the Spring <br />Creek Regional Pond question such that the project for Area B can <br />be kept on schedule for 2010. <br />- That performing the preliminary survey for Area C should not <br />commit the City to the use of the consulting engineering firm that <br />performs the survey, in the event that the City wishes to request <br />proposals from consulting firms for that project. <br />If the Spring Creek Regional Pond issue is resolved by sometime in January <br />2009, and the pond is no longer required, then it should be possible to continue <br />development of the Area B project for 2010 as originally scheduled. Under that <br />scenario, the preliminary survey data collected for Area C would simply “sit on <br />the shelf” for 12 months until the Area C project began to be developed. <br />However, if by January 2009 the Spring Creek Regional Pond issue is not <br />resolved, or if it has been determined that the pond is still required, then it may <br />be necessary to proceed with the next activity towards the development of the <br />project for Area C, which would be to order the Feasibility Report. <br />The estimated cost of the preliminary survey for Area C is approximately <br />$35,000. The work is necessary at some point, either now or in the autumn of <br />2009, for the development of the street project for Area C. <br />If the City does not perform the initial activities to begin preparing Area C as the <br />backup plan, and Area B does end up being delayed, then it is probable that the <br />City would have no street project in 2010, and the entire Street and Utility <br />Improvement Program would be pushed back one year.