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REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 9.A nil( ;:::::� Report Number. 93-583C STAFF REPORT Report Date: 8-5-93 Council Action: J 0 Special Order of Business CITY COUNCIL MEETING DATE August 9, 1993 0 Public Hearings 0 Consent Agenda ® Council Business Item Description: Consideration of Resolution No. 4396 Authorizing Staff to Proceed with City Hall Building Project and A Transfer of Funds to Account No. 697-3961 Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) - - - FUMMARY; •For the past several years, upgrading the City Hall building. to make it more user friendly and expanding it to make it a more efficient and effective office building for daily operations has been considered. Now, with the passage of the Federal American's With Disabilities Act in 1990, these changes have become more urgent because of the need to comply with this law. In May of 'this year, the City Council approved the architectural services of Bonestroo and Associates to propose a design and floor plan for the City Hall building project. Since then, staff has been working with Bonestroo discussing the proposed design, floor plan and construction schedule of the refurbishment and expansion of the City Hall building. The main features of the project include the upgrading of the downstairs restrooms to make them accessible to the disabled, adding a police garage, refurbishing the existing Police office area and utilizing the old water treatment area for expanded office space. Staff is now at a point where the necessary funds should be appropriated in order to continue to the next phase. The City Hall building project fund currently has $371, 000. It has been estimated that the project will cost approximately $501, 000. This leaves a difference of $130, 000. City Finance Director Brager has . recommended funds be transferred from Water, Sewer or General Funds to the City Hall Expansion Fund. $31, 250 could be transferred in 1993 and 1994 from the Water fund and depending on the revenue status of the Sewer Fund, either $31, 250 could be transferred in 1993 and 1994 or the $31,250 could be transferred from the General Fund in 1993 and 1994 . It is also requested that an additional $20, 000 be transferred from the ! undesignated funds available in budget reserves to the City Hall Building Project Fund to cover any miscellaneous expenses that may not have been accounted for. This would be done with the intention of transferring any unused funds back to the appropriate Fund Accounts on a prorated basis. RECOMMENDATION: 4,1 0 - 44 . Tim Cruikshank, Asst. to City Admin. Motion to waive reading and adopt Resolution No. 4396 authorizing staff to proceed with City Hall building project and transfer funds necessary to do so per Resolution No. 4396.