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Item No: 7E Meeting Date: April 24, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian L. Erickson, Public Works Director/City Engineer Michael L. Richie, Public Works Project Coordinator Item Title/Subject: Resolution 8735, Accepting Quotes and Awarding Contract to NAC Mechanical and Electrical for Roof Drain Repair at City Hall Introduction: The City Council is asked to approve the attached resolution accepting the quotes received and awarding the roof drain repair at City Hall (City Project No. 2016-M03). Additionally, as part of this project, mold remediation quotes were solicited and received. Discussion: On February 13, 2017, the City Council approved resolution 8711 to prepare bid packages, and solicit quotes for repair work. Public works staff prepared bid packages utilizing the scopes of work prepared by Albertson Engineering for the roof drain repairs and Environmental Assessment, Inc. for the mold remediation. The for the roof drain repairs eight (8) quotes from qualified mechanical contractors were solicited, and five (5) quotes were solicited from qualified mold remediation contractors. Quotes were received from three (3) mechanical contractors and four (4) mold remediation contractors. The following tables provides the bidders names, and associated quotes: Rank Mechanical Contractor Quote Amount Low NAC Mechanical and Electrical $ 14,625.00 2 RAK Construction Inc. $ 22,884.00 3 Northland Mechanical Contractors, Inc. $ 28,794.00 Rank Mold Remediation Contractor Quote Amount Low Trinity Environmental Specialists $ 1,971.00 2 Mavo Systems Inc. $ 2,055.00 3 EnviroBate, Inc. $ 2,720.00 4 Environmental Plant Services $ 3,668.00 The Engineer’s Estimate for completing the work is $12,900 for the roof drain repair and $2,500 for the mold remediation. As shown in the tables above, the low bidder for the mold remediation is approximately $500 below the Engineer’s Estimate, however the mechanical contractor is approximately $1,700 above the Engineer’s Estimate. If awarded, NAC Mechanical and Electrical will begin scheduling the roof drain and insulation replacement in conjunction with mold remediation services performed by Trinity Environmental Specialists in order to limit disruption to work in the Engineering office, which will likely be late April/early May. The contract documents require that the work be substantially complete by May 26, 2017, with final completion on or before June 16, 2017. Because of the cost of the repairs and the fact that there is sufficient funding in the Special Project Fund, the funding for this project will come from the Special Project Fund 480-4180-7050. This has been discussed with the Finance Director and has his concurrence.