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Item No: 09I Meeting Date: July 24, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Interim Public Works Director Michael Richie, Public Works Project Coordinator Item Title/Subject: Resolution 8801, Approve Additional Funding for the City Hall and Community Center Parking Lots Mill & Overlay Project Background: On June 12, 2017, the City Council approved Resolution 8764, which approved a construction contract with Bituminous Roadways, Inc. for the City Hall and Community Center Parking Lots Mill & Overlay Project. In addition to milling the bituminous surface and overlaying with asphalt, this project includes removing and replacing sections of concrete sidewalk and concrete curb and gutter that are in disrepair. Discussion: During the initial site inspection, an estimated quantity of 120 linear feet for concrete curb and gutter and 110 square feet of sidewalk to be removed and replaced was determined. However, after an in-depth inspection of the condition of the concrete curb and gutter and sidewalks at City Hall and the Community Center, it was decided that additional quantities would need to be added to the project. As a result, staff discussed the possibility of adding additional sidewalk, and curb and gutter replacement with Bituminous Roadways, Inc. Since Bituminous Roadways, Inc. has not started the project, the additional 160 linear feet of concrete curb and gutter, and 440 square feet of concrete sidewalk can add to the project at the same unit price that they proposed in bid. The awarded unit price for this work is $45.45 per linear foot of concrete curb and gutter and $22.90 per square foot of concrete sidewalk. This would result in an additional $17,348.00. The current contract amount is $106,880.25. The 2017 Street Improvement Fund (485-4700-7050) includes $150,000 for the City Hall and Community Center parking lots mill and overlay. The existing contingency of $10,700 would not be increased. The table below details the changes proposed by the additional work. It can be seen that there would still be a positive balance of $15,071 in the Street Improvement Fund. Recommendation: Staff recommends that the Council approve the attached resolution and add this work to the existing City Hall and Community Center Parking Lots Mill & Overlay Project. Respectfully submitted, Don Peterson – Interim Public Works Director Amount Budget Balance Street Improvement Fund 150,000.00$ Original Contract Amount 106,880.25$ Contingency (10%)10,700.00$ Total Current Amount 117,580.25$ 32,419.75$ Additional Concrete Curb and Gutter and Sidewalk 17,348.00$ 15,071.75$ City Hall and Community Center Parking Lots Mill and Overlay Project