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Item No: 09J <br />Meeting Date: July 24, 2017 <br />Type of Business: Council Business <br />Administrator Review: ____ <br /> <br />City of Mounds View Staff Report To: Honorable Mayor and City Council <br />From: Don Peterson, Interim Public Works Director <br /> Michael Richie, Public Works Project Coordinator <br />Item Title/Subject: Resolution 8802, Accepting Improvements and Approving Final Payment <br />for the 2017 Seal Coating of Area D Project <br /> <br />Background: <br />The City entered into a Joint Powers Agreement (JPA) with the City of Coon Rapids on <br />February 13, 2017 (Resolution 8704) to provide routine street maintenance such as traffic marking, <br />street sweeping, crack sealing, and seal coating. <br /> <br />At the April 10, 2017 City Council meeting, the Council approved the bids received by the City of Coon <br />Rapids and proceeding with the project (Resolution 8741). Pearson Bros., Inc. of Hanover, Minnesota <br />submitted the lowest bid and was awarded the contract for seal coating by the City of Coon Rapids on <br />April 18, 2017. <br /> <br />Discussion: <br /> <br />Sealcoating of Area D plus Bronson Avenue between Edgewood Drive and Raymond Avenue, and <br />County Road H2 between Program Avenue and Mounds View Boulevard was substantially completed <br />on June 27, 2017. <br /> <br />Pearson Bros., Inc. has completed all project site work in a satisfactory manner in accordance with the <br />contract documents, and submitted the required project documents. <br /> <br />The final invoice amount is $74,790.08, which is lower than the estimated cost of $76,120.36, due to <br />final quantities being less than originally estimated. The administrative fee to be paid to the City of Coon <br />Rapids will be $1,371.85, is based on actual construction cost, which is less than the estimated <br />administrative cost of $1,391.81. <br /> <br />Recommendation: <br />Public Works recommends that the City Council approve the attached Resolution 8802 accepting the <br />seal coat work and releasing final payment of $74,790.08 for the 2017 Sealcoating of Area D Project <br />(City Project No. 2017-C06). Additionally, staff recommends that the City Council authorize payment <br />of $1,371.85 to the City of Coon Rapids for costs associated with administering the Joint Powers <br />Agreement. <br /> <br /> <br />Respectfully submitted, <br /> <br />Don Peterson – Interim Public Works Director