Agenda Packets - 2017/07/24 - Laserfiche WebLink

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Item No: 09J Meeting Date: July 24, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Interim Public Works Director Item Title/Subject: Resolution 8805 Approving the Proposal from Oertel Architects for Additional Construction Administration Services for the Mounds View Public Works Facility Background/ Discussion: The City is currently in the process of constructing a new Public Works facility. The Public Works Department is experiencing changes in staffing levels in the Administration area-- Jim Hess, the Engineering Technician, will be retiring on Wednesday July 26, 2017, and Brian Erickson, the former Public Works Director, resigned from his position and his last day was July 14, 2017. These departures will leave the department short-staffed during the construction of one of the largest projects the City has had in recent years. At the July 10, 2017, Council meeting, Brian Erickson informed the Council that additional services may be required to assist Public Works Staff in the continuing construction of the new facility. Public works received a proposal from Oertel Architects for construction administration, and has discussed what services would be appropriate for this project. The original scope of services for the Construction Administration phase covered the following: • Bi-Weekly Site / Construction Progress Meetings • Shop Drawing Review • Respond to Requests For Information (RFI) • Issue Architectural Supplemental Instructions (ASI) • Issue requests for cost proposal and change requests (ArchPR) • Review proposed costs from the contractor (ArchPR or GCCP) • Review the building at project completion (Punchlist) • Review project closeout documents Oertel’s proposal will encompass the following additions to their base service as outlined above: • Increase site meetings / progress meetings to weekly events • Extend hours needed to include Owner/Architect progress meetings, in addition to the added site / progress meetings. • Review and administration of additional documents and / or construction changes that still fall within the purview of the Architect’s basic scope of services.