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Item No. 04 <br />Meeting Date: Feb 4, 2008 <br />Type of Business: WS <br />WS: Work Session; PH: Public Hearing; <br />CA: Consent Agenda; EDA: EDA Business <br />Administrator Review: _____ <br /> City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Desaree Crane, Assistant City Administrator <br /> <br />Item Title/Subject: Outdoor Event Policy Draft <br /> <br /> <br />On October 1, 2007, Staff and the City Council discussed a policy for special outdoor <br />events. Many businesses have requested to hold special outdoor events to include <br />Moe’s and The Mermaid. Staff was directed by the City Council to come up with draft <br />policy language that would address a parking plan, security plan, clean up plan, <br />placement of portable toilet facilities, entertainment or stage locations, proof of Workers <br />Compensation Insurance, Fire Inspection, and a requirement to notify residents of the <br />event. It was the consensus of the City Council on October 1, 2007, to charge $100 for <br />each special event and to limit the special events to 2 events per establishment per <br />year. There was discussion on whether to require a bond or cash payment, but no <br />consensus was made. If the City would like such a provision, the City Council could use <br />example language and insert the amount the City Council would feel necessary: <br /> <br />“As a condition of the permit, the City Council could require <br />the applicant to post a surety bond in the amount of ______, <br />or a cash payment of ______ in lieu of the bond. Such bond <br />or cash payment is conditioned upon compliance with state <br />and local laws, ordinances, and the outdoor event permit. In <br />the event the applicant violates any such conditions, either <br />the bond will be payable to the City, or the cash payment will <br />be forfeited to the City, in an amount equal to the City’s costs <br />and expenses related to the violation(s).” <br /> <br />Attached is a draft of the Special Outdoor Event Policy. Since spring is just around the <br />corner, Staff would like to have a finalized policy before the City Council at the February <br />11th City Council Meeting. <br /> <br />Respectfully submitted, <br />Desaree Crane <br /> <br /> <br /> <br /> <br /> <br />