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Item No. 6 Type of Business: WS Date: July 7, 2008 City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Jim Ericson, Clerk-Administrator Item Title/Subject: Review Potential Revisions to Ordinance 808, an Ordinance Amending Title 600 of the Mounds View City Code by Adding a New Chapter 611 Relating to Special Events. Background: The City Council asked Staff to research policy considerations for outdoor special events. Many businesses have requested to hold outdoor special events, most recently Moe’s. Staff was directed to research what other cities did in regard to such outdoor special events. Many cities responded with their policies which provided a full spectrum of regulatory possibilities. Staff was also directed to come up with draft policy language that would include a parking plan, security plan, clean up plan, and statements pertaining to toilet facilities, entertainment or stage locations, and proof of workers compensation insurance. The special event policy was discussed on June 4, 2007; October 1, 2007;February 4, 2008; March 3, 2008; April 28, 2008 and again on May 5, 2008. Many policy iterations were presented and discussed with a resolution brought forward on April 28. It was later determined that the proposed special event regulations should be presented in ordinance format. The Council reviewed the final draft of the policy on June 9, 2008 and approved the first reading and introduction of the proposed ordinance. The second reading was scheduled for June 23, 2008, however the Council opted to refrain from adopting the ordinance until more discussion could be had on the issue of private events versus public events and the number of event attendees above which would necessitate obtaining a special event permit. Discussion: The changes to the ordinance that have been made to the version presented on June 23, 2008 have been highlighted in yellow. These changes serve to differentiate between public events (such as something held in Moe’s parking lot) and private events (such as a grad party or a back yard wedding reception. The changes also provide that any non-private special event and any private event with more than a certain number of attendees would be required to obtain a special event permit. The Council will note that that number has yet to be defined, which is part of the reason for bringing this item to a worksession.