Agenda Packets - 2009/11/02 - Laserfiche WebLink

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DRAFT 10-14-09 312576v1 SJR- 163485 MU205210-435 1 EXHIBIT II DUTIES AND RESPONSIBILITIES OF YMCA 1. General management assistance for the coordination of the Rec Center and the park and recreation programs within the City. 2. Develop appropriate forms, brochures, and administrative procedures, the preparation of routine correspondence, and all relevant record-keeping functions associated with such matters. 3. Assist with and provide for financial administration including bookkeeping and accounting functions, and the preparation of timelyquarterly and annual financial reports. Quarterly and annual reports of accounting program activity and revenue shall be provided. 4. Use reasonable efforts to develop, market and promote the Rec Center and recreation programming in the City. An annual marketing plan shall be submitted and reviewed by the YMCA Advisory Committee during the first quarter of each calendar year. 5. Maximize quality service goals for the Rec Center by executing marketing strategies, providing quality service to customers, and employing leadership and managerial skills effectively. 6. Prepare, in conjunction with the City, an annual proposed budget each year for the ensuing year, including estimated rentals, revenues and expenses for the Rec Center and recreation programming. The proposed budget will be provided to the City on or before August 1 of each year and will be updated not more than quarterly as new information becomes available. 7. Assist the City in developing five-year and ten-year capital improvement plans for the Rec Center and City parks in conformance with City Charter requirements. The improvement plans will include building and equipment maintenance, replacement and/or enhancements. The YMCA shall assist the City in obtaining cost estimates for such improvements, and in preparing an implementation plan for the following year. 8. Operate and manage the Rec Center and parks at scheduled times and provide all recreation programming in accordance with all federal, state, and local laws, regulations, ordinances, and City polices. The YMCA will obtain all permits, licenses, and certifications necessary to ensure compliance with all federal, state and local laws, regulations and ordinances provided, however, that the City will pay for all general permits, licenses and certificates necessary for operating the Rec Center and Parkpark facilities.