Agenda Packets - 2009/11/02 - Laserfiche WebLink

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DRAFT 10-14-09 312576v1 SJR- 163485 MU205210-435 5 22.23. Take reservations for Rec Center and Parks and recreation programs. Schedule events and facilities, and maintain a master engagement calendar showing all reservations and events. 23.24. Develop and maintain systems to ensure adequate internal controls and accurate timely reporting of financial information. Such systems are subject to the review and approval of the City. 24.25. Develop fees, charges and/or deposits for programs, equipment and facilities. Such fees, changes and/or deposits shall be set and modified in only after consultation with the City. 25.26. Collect fees, charges and/or deposits for programs, equipment and facilities. 26.27. Record all fees, charges, deposits and outlays in a form acceptable to the City. Monthly reports shall be provided to the City within 30 days of month end. The City shall be able to review any YMCA records relating to its activity under the contract. By June 30, the City shall be provided with an audited financial statement for the YMCA for the previous year. If the City requests a separately audited report for the services provided under this contract, it agrees to reimburse the YMCA for such costs. 27.28. To offer at least the programs listed on Exhibit IV. The YMCA shall review registrations and associated costs for each program prior to providing the program. If there are fewer than eight (8) registrants or if the program is projected to lose more than $50, the YMCA shall have, upon giving the City notice, the option to cancel the program unless the City is willing to provide the resources to offset the deficit of the program. 28.29. To develop and maintain contacts with athletic associations, community education, school districts, cities, and other entities to promote programs and to form cooperative ventures for providing recreation programming and services. 29. To provide office space and allow the use of the copier, fax machine and one computer and printer by the Facility Manager. Answer general questions when Facility manger is not available to answer questions about the Facility and provide a schedule of fees and charges, and when possible, show the banquet facility. 30. To shovel the Community Center sidewalks after light snowfalls of less than two inches. 31. Use reasonable care in operating the HVAC system to provide a comfortable environment for users of the Center while also insuring the efficiency of the system. To immediately notify City representatives of any issues or problems relating to the HVAC system or other facility maintenance concerns. 32.31. To work with seniors and volunteers whenever possible to assist with programming and services. 33. Work with the City and the City of Spring Lake Park in providing lifeguard services at Lakeside Park. Such services shall be limited by budget constraints and weather