Agenda Packets - 1993/10/25 - Laserfiche WebLink

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Agenda Sec-on:9. y� .d REQUEST FOR COUNCIL CONS .b.,I ATION Report Ntnr er-93-656C STAFF REPORT ?.epos Dart: 10-21-93 fry. Couacl mon: • Specal Order of Business Com' COLND:..l CE=TG DATE October 25, 1993 Public wear ngs Consent Agenda Council Business • ;tam Description: Consideration of Patching Contract Approving Pay Request of $44,137.37 to Bituminous Consulting, Inc. Administrators Review/Recommendation: - Yo comments to suppiemen: this retort /}c� - Comments attached. Explanation/Summary (attach suppier ent sheen as necessary.) STT 'V'TA_RY; On August 23, 1993, Council awarded the patching contract to Bituminous Consulting, Inc. for a sum of $33,547.75. Staff had mentioned that, due to the extended period of time between the spring inspections (marking of the patches), and date of award, some of the areas might be larger and require more material. Staff was very conservative in marking less than desirable surfaces, not knowing what the bid price would be. With these two items in mind, staff mentioned in a couple of issues of This Is It, that the contract would probably exceed the contract amount. By having an inspector on the job, the City was able to further determine whether to extend some repairs, resulting in a more effective, efficient use of funds, considering that Staff would not have to repair questionable areas that could result in temporary patching of potholes in the early spring and permanent patches during the next summer. In two streets, where major paving had occurred, there was no base material present. This was an item that staff could not have foreseen, but needed to be corrected. To date the City has received payment requests of approximately $50,150.00. Staff expects to receive about $7,000 more in payment requests. Staff realizes that this amount greatly exceeds the contract price, but wishes to stress that relatively little patching was performed in 1992 and the-City-awarded to-the-low-bidder.-All-quantities—were-verified.and-staff-is-very-pleased-with the •uali and •rofessionalism in which the work was •erformed. Council had granted the Public Works Supervisor the authority to sign all change orders up to 10% of the awarded amount. Since this request has been exceeded, Staff requests that Council authorize the payment requests. Mike Ulrich, Public Works Supervisor • Staff requests that Council approve the pay request of $44,137.37 to Bituminous Consulting, Inc. to be funded from Account No. 100-4270-705.