Agenda Packets - 2006/02/13 - Laserfiche WebLink

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A complete quote summary is as follows: Quoter’s Name Total Quote UHL Company $17,800.00 Pro-Tec Design Inc. $19,838.58 TCH Integrated Access Systems $20,667.00 The low quote was received from UHL Company in the amount of $17,800.00. All three quotes were for the same access control system. The Special Projects Fund (Account No. 280-4160-7050) is recommended to fund this installation. Staff recommends that the City Council approve a contact with UHL Company for installation of a security card reading system at City Hall and the Community Center. City Hall Project Adjustments In September of 2005, when the City awarded the construction contract for the City Hall Project, it was stated that with a project of this nature, it is inevitable that there will need to be minor adjustments to the scope of the project. These adjustments are a necessary way to ensure that this project is completed in a timely manner and that the City gets the maximum benefit from this project. Attached is a list of these adjustments that are recommended by Staff and the City’s consultant and are being considered at this time. These adjustments are referred to as Architectural Supplemental Information (ASI’s). These are common in all architectural projects and are even more prevalent in re-model projects. Many of these items are simple adjustments that do not requite additional work from the contractor. These are noted as “NC” – no charge. Other adjustments are listed as “pricing” which means the contractor will be providing a cost to the City to perform this extra work or provide additional materials. There are three items that we currently have prices for: ASI-17 is for all the electrical changes throughout the entire building. Most of the items in this adjustment are a result of additional changes in the audio/visual system that will be included in the Council chambers. At the time the plans were completed, an exact audio/visual plan was not available. The portion of the costs of this adjustment that are associated with the audio/visual system can be assigned to the Cable TV Account. ASI-25 is for disposal of the lighting ballasts. At the time the plans were completed the City indicated that we would retain some lighting fixtures. The exact amount was not known.