Agenda Packets - 2006/02/13 - Laserfiche WebLink

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Mounds View City Council January 23, 2006 Regular Meeting Page 17 Assistant to the City Administrator Crane reviewed that at the January 3, 2006 Work Session, 1 staff provided a report from the Minnesota State Auditor in regard to newsletter publication. In 2 light of this report, Staff recommended to the City Council to adopt a formal policy in order to 3 assist in compliance with future newsletters. Staff added this policy to the Mounds View 4 Advertising Policy, which was adopted by the City Council on November 24, 2003. Staff 5 recommends approval of Resolution 6722 adopting the advertising and Mounds View Newsletter 6 Policy. 7 8 Mayor Marty commented that it appeared the report was missing a couple of newsletter dates. 9 Administrative Assistant Desaree Crane stated that the February/March edition was deleted from 10 the list as the deadline has passed. 11 12 MOTION/SECOND: Marty/Stigney. To waive the reading and adopt Resolution 6722 Adopting 13 the Advertising and Mounds View Newsletter Policy 14 15 Ayes – 4 Nays – 0 Motion carried. 16 17 F. Resolution 6719 Writing Off Uncollectible Accounts 18 19 Finance Director Beer explained that during the course of business, the City receives checks from 20 individuals and businesses as payment for services and also bills individuals and businesses for 21 some services. He stated some of these checks are returned by the bank for insufficient funds 22 and some invoices are never paid. 23 24 Finance Director Beer explained that with the closing of 2005 and the approaching 25 implementation of new accounting software, staff feels that the NSF checks and uncollectible 26 debts should be written off. Finance Director Beer stated that many of the NSF checks are 27 related to the golf course, and the City will no longer will have any insufficient checks from that 28 entity. He stated that recommendation is for approval of writing off the delinquent accounts 29 receivable. 30 31 Councilmember Stigney asked if all these checks have been submitted twice. Finance Director 32 Beer stated that they have. 33 34 Councilmember Stigney asked when is it a misdemeanor. City Attorney Riggs stated that any 35 NSF check is subject to prosecution. 36 37 Councilmember Stigney asked if staff has tried to collect on any of these checks with that as a 38 possibility of action. Finance Director Beer stated no. 39 40 Councilmember Thomas asked how much does it cost to pursue collection. Finance Director 41 Beer stated he would not venture a guess, but imagined it would be quite expensive. He stressed 42 that letters were sent out stating that the individual is subject to prosecution. He mentioned that 43 staff has sent several letters and received no response. 44 45