Agenda Packets - 2006/07/24 - Laserfiche WebLink

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Mounds View City Council July 10, 2006 Regular Meeting Page 19 1 Mr. Laumeyer stated that the current duties of the position were more “Assistant” rather than 2 “Assistant To” duties. He stated he is looking forward to discussion surrounding the issue with 3 the HR Committee. 4 5 Councilmember Thomas stated she does not agree with changing the title “demoting” the duty 6 level of a person who is performing the work at such an excellent level is the wrong move. 7 Administrator Ulrich stated he would like to survey other cities about the duties their “Assistant 8 Tos” and “Assistants” are performing. 9 10 Mayor Marty stated he brought it up because he believes it is possible that Assistant To the City 11 Administrator Crane’s plate is too full. 12 13 Ayes – 5 Nays – 0 Motion carried. 14 15 H. Resolution 6870 Approving Contract with Gov.Office to Provide Web 16 Hosting Services 17 18 Communications Coordinator Blackford stated that one of the goals of the Council is to improve 19 communications between the City and residents. 20 21 Coordinator Blackford outlined five reasons why the City should go with GovOffice: 22 1. Online completion of forms and applications 23 2. Online citizen polling: 24 3. Bulk e-mail feature which will allow citizens to choose which issues that interest them. 25 4. Search reports, which will allow reports to be run about what citizens are searching for on 26 the website 27 5. Automatic calendar: Coordinator Blackford gave an example about a job application that 28 would have to be removed when the closing date passed and explained that with the 29 GovOffice software, the posting would automatically be removed from the website. 30 31 Coordinator Blackford stated in March, 2005, Decision Resources conducted a poll that indicated 32 that 70% of Mounds View residents have access to the internet and over one-third of those 33 people have visited the City’s website. She stated that one-third of those people rate the website 34 as fair or poor. Coordinator Blackford explained that the interactive form will increase usability 35 of the website and that the instant results provided by the online poll will be valuable. 36 37 Coordinator Blackford stated that she received two bids, GovOffice and Civic Plus. She stated 38 her recommendation is GovOffice because it includes many features as standard that are not 39 included with Civic Plus. She also listed several people who have recommended GovOffice. 40 41 Coordinator Blackford provided information about the funds Mounds View gives to Roseville for 42 IT support. She stated it is a bulk fund that Mounds View pays each year and will have to be paid 43 whether or not the City purchases GovOffice. She stated there will be no additional charge for 44 web hosting with GovOffice. 45