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Mounds View City Council July 10, 2006 <br />Regular Meeting Page 20 <br /> <br /> 1 <br />Coordinator Blackford explained that for the remainder of 2006, GovOffice will cost $2,780, and 2 <br />each additional year will cost $1,170. She stated she is requesting $400 extra, included in the 3 <br />$2,780 request, for a custom webpage. She stated that she is also requesting an additional $300 4 <br />for set-up and $32.50 each month to cover the cost of the forms. Coordinator Blackford added 5 <br />that Staff recommends approval of the Resolution. 6 <br /> 7 <br />Councilmember Stigney asked who directed Coordinator Blackford to get the bids. 8 <br />Administrator Ulrich stated he directed her to do so. 9 <br /> 10 <br />Councilmember Stigney stated that Roseville currently provides support and questioned the 11 <br />necessity of a change without any discussion when it will cost more to have a new website and 12 <br />the City will continue to have to pay for Roseville’s services. 13 <br /> 14 <br />Councilmember Stigney asked about the administrative costs surrounding the maintenance of the 15 <br />website. Coordinator Blackford stated that part of the yearly cost is web hosting, security, etc. 16 <br />Finance Director Beer stated that Roseville is recommending that all cities switch to GovOffice, 17 <br />particularly because of the security software included in the package. 18 <br /> 19 <br />Finance Director Beer stated that there will be more upfront costs, but the security systems in 20 <br />GovOffice office will help screen those out. He stated that at some point, Roseville will ask 21 <br />other cities to switch to GovOffice. 22 <br /> 23 <br />Councilmember Stigney stated that he would like Roseville to give the City a discount if they do 24 <br />discontinue web hosting. He added that he would like a department to come forward with a 25 <br />proposal to save, rather than spend the City’s money. 26 <br /> 27 <br />Councilmember Flaherty thanked Coordinator Blackford for being proactive. He stated that she 28 <br />took one of the bigger goals of the Council, communication, and came up with an excellent 29 <br />proposal. He suggested that he does not believe the Council has to make an immediate decision, 30 <br />and that it should come up during budget sessions. 31 <br /> 32 <br />Councilmember Thomas stated that discussions and decision surrounding the issue have been put 33 <br />off because the City has waited to hire a Communications Director. She stated this is exactly one 34 <br />of the items on the list and one of the reasons for Coordinator Blackford’s hire. She stated that 35 <br />the sooner the sub-par website can be improved, the better. 36 <br /> 37 <br />Councilmember Flaherty stated he has a hard time approving non-budget items. Councilmember 38 <br />Thomas replied that non-budget items are approved for good reasons and it would have been 39 <br />included in the budget had the City had a person to recommend it. 40 <br /> 41 <br />Councilmember Stigney stated that the deficiencies of the website were not brought up and 42 <br />Coordinator Blackford was hired to relieve Director Ericson of the website maintenance duties. 43 <br />He stated he believes she should work within the system to change the current website. 44 <br /> 45