Agenda Packets - 2006/07/24 - Laserfiche WebLink

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Mounds View City Council July 10, 2006 Regular Meeting Page 28 F. Resolution 6874 Approving a Letter Agreement with the firm of Bonestroo, 1 Rosene, Anderlik, and Associates to Assist the City with a Traffic Study of 2 the Northwest Area of the City 3 4 Councilmember Thomas stated she pulled the item for notice and that it is an issue that should be 5 discussed. 6 7 Mayor Marty stated one of the reasons he wanted to pull the issue is because it is an estimated 8 cost of $43,000 and that he thinks the cost is high. He stated the traffic study does not require an 9 RFP, but he would like to put out an RFP. He stated he would like a study that comes in at 10 $20,000 or less and more money could be used for street repair. 11 12 Consulting Engineer Rhein responded that it was an expensive traffic study and the firm listened 13 to the State and concerns of citizens to review the goals of what the study will accomplish. 14 15 Consulting Engineer Rhein stated that Staff gained an understanding of what it will take to 16 determine what the City and citizens want. He stated that a lot of the cost is data collection that 17 involves complex calculations and counts at an integrated level. He stated the City does not have 18 the equipment to do the counts and they would have to be subcontracted. 19 20 Consulting Engineer Rhein stated the counts themselves would be about $12,000. He stated the 21 City’s scope of services to do other data collection is about $31,000. He stated Public Works 22 Director Lee indicated that the scope of the study would continue to grow and the department 23 would be overrun with hourly work. 24 25 Consulting Engineer Rhein stated that Staff put together a detailed list of tasks and identified ten 26 staff members who would be working the report. He stated that he wanted to ensure the 27 implications on state aid are considered. They put together a detailed task list with dollar 28 amounts and put together the study that would meet the needs. He stated this is a cap to what the 29 study will cost and that no more could be spent without Council approval. 30 31 Consulting Engineer Rhein explained how costs could be trimmed back throughout the study. 32 He stated that in Section 4.5B, Council could reduce the scope of the study. 33 34 Consulting Engineer Rhein stated the Council is welcome to bid for an RFP but he believes 15% 35 lower would be the “bare bones” that could answer the questions requested by the Council. He 36 stated that Director Lee would like to combine this study with the feasibility study. He stated the 37 scheduling on page 5 indicates an immediate start date with a draft study done in eight weeks, 38 which is an aggressive schedule. He noted that the report for the street and utility project could 39 be done by November 1st. 40 41 Consulting Engineer Rhein stated if there is an RFP, it will throw off the schedule drastically. 42 He stated that he did not include extra costs. He stated they included the number that gives the 43 City the level of detail needed to answer the questions. 44 45