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Mounds View City Council July 10, 2006 Regular Meeting Page 19 level of a person who is performing the work at such an excellent level is the wrong move. 1 Administrator Ulrich stated he would like to survey other cities about the duties their “Assistant 2 Tos” and “Assistants” are performing. 3 4 Mayor Marty stated he brought it up because he believes it is possible that Assistant To the City 5 Administrator Crane’s plate is too full. 6 7 Ayes – 5 Nays – 0 Motion carried. 8 9 H. Resolution 6870 Approving Contract with Gov.Office to Provide Web 10 Hosting Services 11 12 Communications Coordinator Blackford stated that one of the goals of the Council is to improve 13 communications between the City and residents. 14 15 Coordinator Blackford outlined five reasons why the City should go with GovOffice: 16 1. Online completion of forms and applications 17 2. Online citizen polling: 18 3. Bulk e-mail feature which will allow citizens to choose which issues that interest them. 19 4. Search reports, which will allow reports to be run about what citizens are searching for on 20 the website 21 5. Automatic calendar: Coordinator Blackford gave an example about a job application that 22 would have to be removed when the closing date passed and explained that with the 23 GovOffice software, the posting would automatically be removed from the website. 24 25 Coordinator Blackford stated in March, 2005, Decision Resources conducted a poll that indicated 26 that 70% of Mounds View residents have access to the internet and over one-third of those 27 people have visited the City’s website. She stated that one-third of those people rate the website 28 as fair or poor. Coordinator Blackford explained that the interactive form will increase usability 29 of the website and that the instant results provided by the online poll will be valuable. 30 31 Coordinator Blackford stated that she received two bids, GovOffice and Civic Plus. She stated 32 her recommendation is GovOffice because it includes many features as standard that are not 33 included with Civic Plus. She also listed several people who have recommended GovOffice. 34 35 Coordinator Blackford provided information about the funds Mounds View gives to Roseville for 36 IT support. She stated it is a bulk fund that Mounds View pays each year and will have to be paid 37 whether or not the City purchases GovOffice. She stated there will be no additional charge for 38 web hosting with GovOffice. 39 40 Coordinator Blackford explained that for the remainder of 2006, GovOffice will cost $2,780, and 41 each additional year will cost $1,170. She stated she is requesting $400 extra, included in the 42 $2,780 request, for a custom webpage. She stated that she is also requesting an additional $300 43 for set-up and $32.50 each month to cover the cost of the forms. Coordinator Blackford added 44 that Staff recommends approval of the Resolution. 45