Agenda Packets - 2006/08/14 - Laserfiche WebLink

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Mounds View City Council July 10, 2006 Regular Meeting Page 28 1 Mayor Marty stated one of the reasons he wanted to pull the issue is because it is an estimated 2 cost of $43,000 and that he thinks the cost is high. He stated the traffic study does not require an 3 RFP, but he would like to put out an RFP. He stated he would like a study that comes in at 4 $20,000 or less and more money could be used for actual street repair. 5 6 Consulting Engineer Rhein responded that it was an expensive traffic study and the firm listened 7 to the State and concerns of citizens to review the goals of what the study will accomplish. 8 9 Consulting Engineer Rhein stated that Staff gained an understanding of what it will take to 10 determine what the City and citizens want. He stated that a lot of the cost is data collection that 11 involves complex calculations and counts at an integrated level. He stated the City does not have 12 the equipment to do the counts and they would have to be subcontracted. 13 14 Consulting Engineer Rhein stated the counts themselves would be about $12,000. He stated the 15 City’s scope of services to do other data collection is about $31,000. He stated Public Works 16 Director Lee indicated that the scope of the study would continue to grow and the department 17 would be overrun with hourly work. 18 19 Consulting Engineer Rhein stated that Staff put together a detailed list of tasks and identified ten 20 staff members who would be working on the report. He stated that he wanted to ensure the 21 implications on state aid are considered. They put together a detailed task list with dollar 22 amounts and put together the study that would meet the needs. He stated this is a cap to what the 23 study will cost and that no more could be spent without Council approval. 24 25 Consulting Engineer Rhein explained how costs could be trimmed back throughout the study. 26 He stated that in Section 4.5B, Council could reduce the scope of the study. 27 28 Consulting Engineer Rhein stated the Council is welcome to bid for an RFP but he believes 15% 29 lower would be the “bare bones” that could answer the questions requested by the Council. He 30 stated that Director Lee would like to combine this study with the feasibility study. He stated the 31 scheduling on page 5 indicates an immediate start date with a draft study done in eight weeks, 32 which is an aggressive schedule. He noted that the report for the street and utility project could 33 be done by November 1st. 34 35 Consulting Engineer Rhein stated if there is an RFP, it will throw off the schedule drastically. 36 He stated that he did not include extra costs. He stated they included the number that gives the 37 City the level of detail needed to answer the questions. 38 39 Consulting Engineer Rhein stated he understands the City’s concern for the RFP but is ready to 40 start the study immediately. 41 42 Mayor Marty stated he appreciated the report but questions if what was detailed in the report is 43 necessary. He asked that it be returned to Staff to look into 4B, reductions in scope, and if there 44 is any way it could be reduced to lower costs. He stated the traffic study is over $43,000, which 45