03-19-1990 WS - Laserfiche WebLink

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P J • MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK-ADMINISTRATOR DATE: MARCH 13, 1990 SUBJECT: MOUNDS VIEW BRANCH LIBRARY STORM WATER MANAGEMENT FEE As you may recall, representatives of the Ramsey County Library System requested that the City of Mounds View refund the storm water management fee charged for the Mounds View Branch Library. Attached for your information is a copy of their initial request dated December 9, 1989 and my response per Council direction dated January 4, 1990. After receiving this letter, Mr. Modris M. Feders of Buetow and Associates, Inc. , the library architect, continued to pursue the issue of the SWM fee with me in several phone conversations. During these conversations Mr. Feders that the SWM fee was left out of the bid specifications for the library because City staff had not adequately advised him or the contractor of the fact that this fee would be charged. I requested that Mr. Feders and the contractor place their allegations in writing and I would review these with the City staf members involved. Attached are copies of letters from Mr. Feders dated January 29, 1990 and Julius Webster of Frerichs Construction Company dated January 10, 1990. I also received a telephone call from Mr. Dave Nicolai, the construction manager for Ramsey County on the library project. Mr. Nicolai was very persistent in his position that the fee was not a usual fee charged by cities in the metropolitan area and City staff did not adequately advise the architect or contractors that this fee would be charged. In a meeting with staff members regarding these allegations including City Planner Hren, Building Official Tobias, Public Works Department Secretary Collins and Public Works Director Minetor, I was provided with the following information. Both Barb Collins and Ric Minetor recall mentioning the storm water management fee to individuals who talked to them about the library project but not giving any specific amount. Michelle Hren stated that she never had any conversation with representatives of the library board or contractors regarding fees for the project. Jim Tobias provided me with a copy of a worksheet listing an estimate of fees that would be charged for the project including a storm water management fee in the amount of $1,299 . Mr. Tobias used these calculations in response to calls from contractors who were preparing their bids on the project but does not recall talking specifically to Frerichs Construction. •