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VI. ADJOURNMENT. Meetings shall adjourn on or before 11:00 p.m. unless • <br /> a two-thirds majority of the members present agree to extend the time of <br /> adjournment. <br /> VII. MINUTES. Approved minutes shall be the official record of the Planning <br /> Commission. <br /> A. The minutes shall state: <br /> 1. The kind of meeting, whether regular business or special <br /> and the date, time and place. <br /> 2. Roll call of members present and whether absent members <br /> are excused or unexcused. <br /> 3. Corrections to and approval of the previous minutes and the 110 <br /> vote taken. <br /> 4. Description of each item being discussed, case number, and <br /> name and address of the applicant. <br /> a) Summary of the request. <br /> b) Summary of any previous action. <br /> c) Summary of staff review. <br /> d) Summary of statements made by the applicant, <br /> particularly concessions or agreements by the <br /> applicant. <br /> 5. Motion/Second <br /> • <br /> a) The motion shall be quoted as accurately as possible. <br />