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b) The motion shall be prefaced with supportive • <br /> statements; i.e., "whereas." <br /> 6. The vote on each motion (ayes, nays, and abstentions), a <br /> statement of reasons for nay votes or abstentions., and <br /> whether motion carries or fails. <br /> 7. Specific concerns addressed to the chairperson for inclusion <br /> in the minutes. <br /> 8. Reports by members. <br /> 9. Date, time, place and attendance at the preceding regular <br /> agenda meetings. <br /> 10. Motion for adjournment, second, vote and time. <br /> • 11. Signature of the Staff designated member. <br /> B. All minutes shall be clearly marked to indicate wither "APPROVED" <br /> or "UNAPPROVED". Each commission shall receive a copy of the <br /> previous regular business meeting minutes "UNAPPROVED." <br /> Approved copies may be obtained upon request. A copy of the <br /> approved minutes shall be filed with the Clerk-Administrator. <br /> VIII. LIAISON TO COUNCIL. In the event of the absence of the Council <br /> exofficio member, a commission member may be appointed by the <br /> chairperson to represent the Planning Commission at the next regular <br /> • <br /> City Council meeting. <br />