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Item No. 8E Meeting Date: January 10, 2005 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 6422 Approving the Purchase of a Replacement ½ Ton 4X4 Pick Up Truck Background: In 1995, the City purchased a Ford F-150 Series ½ Ton Pick Up Truck. This truck was used primarily in the Parks Department and by the Parks Supervisor. This truck was used to pick up parts and materials and transport staff and materials to various work sites. The City has a practice of replacing light duty trucks, including pick up trucks, on a ten-year cycle. The replacement practice for light duty trucks has been as follows: When a light duty truck becomes tens years old, a new truck with similar or exacting specifications is purchased. In an effort to maximize the full potential and usage of the light duty truck fleet, the ten-year old truck is not traded in. Instead, it is compared to other light duty trucks the City owns that are older than ten years of age. The City then selects the truck from this group that has the least value for the City and trades it in. By using this trade-in method, the City maximizes the use of each light duty truck. Discussion: The 1995 Ford pick up truck was scheduled for replacement in 2005 and monies have been allocated in the 2005 budget for its replacement (Account # 100-4360- 7030). Staff is recommending that Unit No. 409 in the Parks Division be replaced with a similar truck, with similar equipment and options and that Unit No.731, a 1990 Chevrolet ¾ Ton will be traded in at the next available opportunity. Unit No. 409 will be returned to the Public Works general motor pool and used by full and part- time staff.