Agenda Packets - 2005/03/14 - Laserfiche WebLink

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positions with separate contracts. Duties performed by the Public Works Sewer Division seasonal employees include working with the two Sanitary Sewer Maintenance employees and the Surface Water / Storm Sewer Maintenance employee to create two separate crews of two employees to maximize efficiency. The duties of the fall seasonal employee in the Parks Division include fall activities such as leaf clean up and providing assistance to both Public Works and Parks in year-end maintenance activities. These positions would start approximately in late August. The Parks Division seasonal employee would work until the end of November. The Public Works Sewer seasonal employee would work until the end of December, weather permitting. Winter Seasonal Employee - This is only one seasonal position and was previously referred to as the Ice Rink Maintenance position. The main duty of this position is to service and maintain the City’s ice rinks and warming houses. This position typically runs from December to February of the following year. BUDGET ISSUE The Seasonal accounts are assigned to several departments, including: Parks, Athletic Fields, Pavement Management, Storm Water Management, Surface Water, Water, and Sanitary Sewer. For the last several years, the combined expenditures for seasonal employees in these accounts have been exceeding the budgeted amount. In 2001 there was a deficit of $15,509.95, in 2002 - $14,651.20, in 2003 - $31,547.95 and in 2004 - $21,830.47. The seasonal employee budgeting deficit has not caused any major financial issues for the City. The impacts have been that this deficit reduced the year-end balance in the affected funds. However, to address this issue, the proposed 2006 budget for seasonal employees will be adjusted to better reflect actual historical expenditures. For the 2005 budget, since the expenditures have not yet occurred, Staff would like to propose two options. OPTION 1 – CURRENT LEVEL OF SERVICE Retain the current level of service by employing a total of ten (10) summertime Public Works Positions OPTION 2 – REDUCED LEVEL OF SERVICE Reduce the level of service in some areas of Public Works and Parks by employing a total of seven (7) summertime Public Works Positions. Eliminating three summer seasonal position will reduce the expenditures by $16,000 to $20,000. Attached is a memorandum from the Public Works Supervisor quantifying the impacts of Option 2. Based on impacts listed in the memorandum and the fact that the there have been additional services that the