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Item No. 9A Meeting Date: April 11, 2005 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 6495 Setting a Public Improvement Hearing Date for the City Hall Rehabilitation Project Background: On October 11, 2004, the City Council approved Resolution 6370 authorizing the execution of a Letter Agreement with SEH for the design and development stage for the City Hall Rehabilitation Project. As a note of clarification, as discussed on October 11, 2004, the work that was authorized was to create and develop a plan which includes specifics items to be included in the project and the development of cost estimates for each of these items. These are the development phase plans – not to be confused with detail plans and specification for bidding purposes. The objective of this was to create a detailed list of all the items with their associated estimated cost before creating final plans and specifications for bidding purposes. This allows the City Council to review the list in greater detail and to be better informed on the extent of the project. SEH has completed the design and development phase for this project. On April 4, 2005 documents created as part of this phase were presented to the City Council. These documents included a listing of proposed materials list; including line items, quantities, unit estimated costs, and total estimated costs. Draft plan sheets were provided along with a listing of proposed improvements presented on a room–by-room basis. Since it had been several months since this proposed project was last discussed, and since there are now new members serving on the City Council who may have been unfamiliar with past discussions regarding this project. A “walk- through” of City Hall and review the issues that prompted this project proposal was conducted on April 4, 2005. Nancy Schultz of SEH and Staff guided the City Council through City Hall, pointing out and discussing items of interest.