Agenda Packets - 2005/05/09 - Laserfiche WebLink

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Mounds View City Council April 25, 2005 Regular Meeting Page 11 or $1.6 million to make all improvements in two phases. She stated that the dollar amounts 1 include the soft costs and reviewed with Council. She noted that the Police Department could 2 relocate with Ramsey County for $2000 a month during the construction process and the 3 Administration Services would relocate to the Community Center. She stated that construction 4 would begin in July 2005 and continue through January 2006. She stated that they kept the 5 process down to two phases to help keep the soft costs to a minimum. 6 7 Mayor Marty opened the public hearing at 10:09 p.m. 8 9 Brian Amundson, 3048 Wooddale Drive, stated that he was curious to know if the basement has 10 ever had flooding issues. He wondered if the costs for changing the space would be better used 11 to microfiche or digitize the documents for storage noting that it would resolve storage and 12 flooding concerns. He acknowledged their concerns regarding the cramped work environment 13 and the ADA issues stating he does understand that working in a cramped workspace is not 14 pleasant but the reality is, the City has to work within their financial means. He stated that he is 15 unclear of the costs for some of the remodeling and asked if the resurfacing is necessary or could 16 it be put off. He noted that dollars were spent from the Street Fund for other expenses and 17 suggested putting the funds back to help pay for City Hall. He asked Council to be frugal with 18 the funds spent on this project. 19 20 Mayor Marty stated that record storage has been an issue for a long time. He explained that the 21 City did have an Intern scanning records for a period of time but the City ran out of funds and 22 was not able to complete the project. He stated that this has been an ongoing issue and agreed 23 that it should be addressed. He referred this issue to a future work session. 24 25 Public Works Director Lee explained that there were issues with ground water and two sump 26 pumps were installed to alleviate the water problem. He stated that an alarm is also in place in 27 the event that both pumps fail. He stated that in terms of record retention, some of the 28 documents have to be physically kept for a period of five years and historical documents can be 29 scanned for storage. 30 31 Mayor Marty acknowledged the concerns Council and residents have expressed with respect to 32 the office space and encouraging frugal spending. He stated that he spoke with SHE regarding 33 the rehabilitation and explained that they are not adding any more space, they are trying to 34 restructure to make the space they have work better. He explained that most of the ceiling is not 35 insulated and the loss of heat in the winter and cool air in the summer has been a very expensive 36 energy source. He reminded Council that different colors of mold, growing in the ducts, was 37 pointed out to Council during their tour of the facilities and this is a health and safety issue that 38 has to be addressed. 39 40 Mayor Marty closed the public hearing at 10:18 p.m. 41 42 Council Member Thomas asked where they are at with the process and why they are working 43 with the outside façade at this time. She stated that it was her understanding that the water 44 filtration issues had been addressed. She asked if the front could be done at a later time and deal 45