Agenda Packets - 2005/05/23 - Laserfiche WebLink

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Item No:09J Meeting Date:5/23/05 Type of Business: Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kenneth Gammell, Television Production Coordinator Item Title/Subject: Replacement of Document Camera, Projector, and Screen. To the Council, This report details plans to replace the projector, screen, and document camera in Council Chambers. The Cable Capital Equipment fund (Account# 210-4350-7030) for 2005 is $15,500. The proposed purchase price for this new equipment is $6443.30. 1. Background In December 2004, the Mounds View Cable Committee laid out plans for improvements made to the Council chambers. Different ideas were discussed and estimates were obtained. This material was originally presented before the City Council Work session on April 4th. 2. Document Camera The existing document camera currently resides in the ceiling above the lectern in Council chambers. This camera is used to display documents such as maps, photos and blueprints on a television monitor. The document camera is needed for members of the City Council as well as other Commissions to view these documents in detail by using the zoom feature on the camera. The camera is also necessary for members of the Cable viewing audience to view the documents. The video image of the documents is also recorded on videotape for public record. Also, members of the audience in Council chambers are currently unable to view the image from a document camera. Currently, the document camera is not functioning. Two separate engineers examined the document camera and discovered the following problems: 1. The zoom motor is not working. 2. The remote switch to control the zoom is not working. 3. The wiring that connects the remote switch to the document camera needs repair. These problems prevent the document camera from being used. Also, the ceiling covers are not the proper design. The current camera is a Panasonic WV-F250BH camera originally purchased in 1994 with a ten-year life expectancy. Although the camera still produces an image, the zoom motor does not function. The remote switch was custom designed, and there is no manual or diagrams to help facilitate its repair. In order for the wiring to be repaired, labor would be required to run diagnostics and determine the source of the wiring problem. Additional labor costs could include running new wiring through the floor and ceiling. It would be difficult and expensive to find a replacement zoom motor on an eleven-year-old camera.