Agenda Packets - 2005/05/23 - Laserfiche WebLink

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Based on estimates, it would more practical to replace the document camera with a new one. New document cameras have a wireless remote, similar to a TV remote, that can adjust the zoom from anywhere in Council Chambers. Therefore, no labor would be required to repair the existing wiring for the zoom control. Staff recommends replacing the document camera, as well as enhancing the display of the document camera so that both Council members and the audience in Council Chambers can easily see it. Document Camera Estimates Installer Estimate Document Camera EPA $17,710.00 Wolfvision VZ-C10 AVI $2,759.00 Vaddio Ceiling Doc Camera DS Productions $2,062.66 Clear One Ceiling Doccam II EPA’s proposal includes a Wolfvision VZ-C10 Ceiling Visualizer for $9,210. It has HDTV resolution and other extra features that aren’t currently needed. AVI’s proposal includes a Vaddio Ceiling Doc Camera for $1,865.00. DS Productions’ proposal includes a Clear One Ceiling Doccam II for $1,912.66. Both the Vaddio and Clear One have similar specifications and are equally suitable. DS Productions quotes the cheapest estimate for labor for installing a new document camera. 3. Projector and Screen The existing projector and screen setup in Council Chambers is not wired to display images from the document camera. Also, when City Council is viewing a PowerPoint presentation, they cannot view the projector screen, and must rely on a smaller image viewed from the television monitor in the lectern. Based upon discussions with the Cable Committee, the City Administrator, and City Council, the solution agreed upon was to change the placement of the projector screen to the East wall. The following issues are associated with this proposal: • The current Mitsubishi Projector was purchased in 1999 and has a 5-year life expectancy. While the projector is still in good working order, the purchase of new and brighter projector would update the system for at least the next 5 years. The old projector could be sold as used equipment, or kept to be used for conferences, etc. • A brighter projector would make the image more visible to the entire Council Chambers, and would also help defeat available light coming from the front windows, as well as any ceiling lights that may be on. • Additional labor would be required to move and re-install the existing projector screen from the back wall to the side wall. Also, an electrical contractor would have to install a proper power tap for the projector screen motor. Another option is to leave the existing projector screen where it is, and purchase a new projector screen that is not powered. A new non- powered projector screen is approximately $400. Labor to remove and re- install the existing screen would be a similar or larger amount. • All estimates include labor to move the wall speaker toward the wall behind the dais to make room for the screen.