Agenda Packets - 2005/06/13 - Laserfiche WebLink

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Mounds View City Council May 23, 2005 Regular Meeting Page 20 1 Mayor Marty stated that he had an exit interview with Finance Director Hansen and they 2 discussed the financial software used by the City. He stated that the application is antiquated and 3 hard to read noting that Ms. Tatarek spends most of her time on this software verifying and 4 checking information. He stated that the Finance Director suggested upgrading the system noting 5 that an upgrade would free up time and as far as management of the system, it would be less 6 hands-on. He noted that the research to find the software and implement could take up to 24 7 months adding that it is in the new CIP that the Finance Director identifies a new software 8 application. 9 10 MOTION/SECOND Stigney/Gunn To Approve the Resolution 6531 Appointing Mary 11 Tatarek to be Interim Finance Director at 10-percent additional to her Base Pay and Authorizing 12 Additional Compensation for Working Outside of Job Classification. 13 14 Ayes – 4 Nays – 0 Motion carried. 15 16 L. Resolution 6532 Authorizing the hire of a replacement Police Officer and 17 promotion of a Police Sergeant to fill the vacancy created by the retirement 18 of Sergeant Jerry Johnson. 19 20 Police Chief Sommer noted that Sergeant Johnson’s retirement is effective May 31, 2005 adding 21 that his retirement creates a vacancy that he would like to fill internally by using the Police 22 Eligibility List to promote internally and open the replacement as an entry level patrol officer. 23 24 MOTION/SECOND Gunn/Flaherty To Approve Resolution 6532 Authorizing the Hire of a 25 Replacement Police Officer and Promotion of a Police Sergeant internally through the use of the 26 Police Eligibility List to Fill the Vacancy created by the Retirement of Sergeant Jerry Johnson. 27 28 Ayes – 4 Nays – 0 Motion carried. 29 30 M. Resolution 6536 Authorizing Additional Audit Services from MMKR. 31 32 Finance Director Hansen stated that he has been auditor since 2001 and has been working on this 33 years audit. He explained that normally Staff would do all of the preparation work and 34 production of the Financial Report but with his departure the gap should be filled. He explained 35 that it was his intent to have the draft completed before leaving but time did not permit it. He 36 explained that this resolution would allow MMKR to review the report, make the changes, copy, 37 present and distribute the report. He reviewed the hourly rates with Council noting that the Audit 38 Manager would be $130.00 per hour and Staff administrative support would be billed at $40.00 39 per hour. He stated that June 30, 2005 is the deadline for all Cities to submit their financial 40 reports and MMKR is willing to contact and request an extension to complete the audit due to the 41 current circumstances. 42 43 Mayor Marty expressed concerns stating that the tone of the letter received seemed to be very 44 clear that the report had to be there by June 30, 2005. He asked when they would find out if 45