Agenda Packets - 2005/06/13 - Laserfiche WebLink

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(RFP) for work associated with the preparation of a site plan, construction plans, and specifications for the Groveland Park Building Replacement Project. On August 23, 2004, the City Council approved Resolution 6333 authorizing the publication of a Request For Proposal (RFP) for work associated with the preparation of a site plan, construction plans, and specifications for the Groveland Park Building Replacement Project. On October 25, 2004 the City Council approved Resolution No. 6383 approving and authorizing the execution of a Letter Agreement with TKDA for the Groveland Park Building Replacement Project. This letter of agreement authorized the creation of plans and specifications. Discussion: Plans and Specifications - Plans and specifications that meet standards from previous park building projects have been prepared. The plans are similar to those approved for the Hillview Park Building Replacement Project. Notable differences between the Hillview Building and the proposed Groveland Building is that the proposed Groveland building: • Does not jog in to the left and right of the front entrance. This allows for more space to be created with minimal amount of additional building materials or labor. • Has more storage space (for chairs, tables, etc.) • Has a serving area to allow for more uses of the building Parks and Recreation Commissioners Motions - The Parks and Recreation Commissioners have reviewed these plans at the last several meetings. The orientation of the building was also reviewed by the Commission. On March 17, 2005, the Parks and Recreation Commission made a motion to accept the site plan with the orientation of the Groveland Park Building as proposed. This was passed unanimously. On May 26, 2005, the Parks and Recreation Commission made a motion to recommend replacement of the Groveland Park Building with the current plans and specifications as created by TKDA. The recommendation to replace said building is based on health and safety reasons. The current building is beyond reasonable repair, has a decayed and unsightly appearance, and requires an exorbitant amount of ongoing maintenance. This was passed unanimously. Also on May 26, 2005, the Parks and Recreation Commission made a motion pertaining to financing the Building Replacement Project. The motion stated: To avoid depletion of the Park Dedication Fund, and not knowing if future revenues will be available to replenish this fund, the Parks and Recreation Commissioners recommend that up to sixty-five percent (65%) of the total project cost should be