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Item No: 09D Meeting Date: July 11, 2005 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council Members From: Tim Pittman, Public Works Supervisor Item Title/Subject: Resolution 6578 Approving a Contract for the Scheduled Replacement of a Street Sweeper In the late 1980’s the City of Mounds View did a cost comparison of taking over the snow plowing and street sweeping of all the municipal roadways, which was contracted to the County of Ramsey. After it was determined that it was in the best interest of the City of Mounds View to purchase the equipment required to successfully complete these programs with in the public works department. One (1) of the pieces of equipment is a 1990 Elgin Street Sweeper (3-wheel mechanical) that is used for fall (leaf pick-up) and spring (sand and debris pick-up) street sweeping, this is also used periodically to clean up parking lots, after parades (Festival in the Park), and through out the summer months as needed to keep the City of Mounds View street clean and safe. As mentioned, this is a 1990 model that is up for replacement, this is in the 2005 budget account # 245-4417-7030, in the amount of $114,000.00. Due to steel prices and inflation since last quoted for budget purposes the purchase price for a 3-wheel sweeper has increased to $126,978.00 plus sales tax. With this increase staff looked at another style of street sweeper that other cities are converting to and will best serve the City of Mounds View’s needs in more ways than one. With 43.5 miles of roads and the requirements of the city’s NPDES (National Pollution Discharge Elimination System), Municipal Separate Storm Sewer Permit and the City’s Storm Water Pollution Prevention Program in full gear and a 5-year program that is mandated by law, this sweeper would benefit the city in meeting these requirements. This sweeper would also require less staff to perform these duties. This is a 4 Wheel Regenerative Air Sweeper that has multiple capabilities, rather than just sweep the roads it has a vacuum system that helps in picking up all the impurities that are running to our streams and rivers at the same time. Street sweeping with the 3- wheel mechanical sweeper such as the city owns has been around since the 1950’s and has been very effective for the use it was created for, such as spring and fall street cleaning and new construction of roads. Due to environmental concerns and laws put into effect the demand for a more efficient type of sweeper has been created to help meet this criteria. The 3-wheel sweeper can clean the surface of large debris, but dirt and fine particulates are left behind on the surface and in the cracks. This also has a main broom that needs to be replaced every 120 to 150 hours, (2) brooms per year at the most recent cost of $299.66 each plus tax, and this is a total of $638.28 each year. Requires (2) employee’s to perform this job, (1) to operate the sweeper and (1) to operate a dump truck that the sweepings are dumped into, and then they are hauled to a dumpsite. It takes approximately (31/2) weeks to sweep all the roadways in the City of Mounds View with the 3- wheel sweeper. The 4-wheel sweeper would reduce labor costs due to being a (1) person operation and eliminate the costs associated with the use of a dump truck. During street sweeping operations at this time