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DRAFT 8/15/94 <br /> . b.) The motion shall be prefaced with supportive statement: <br /> i.e.. "whereas". <br /> 6. The vote on each motion (ayes, nays, and abstentions), a <br /> statement of reasons for nay votes or abstentions, and whether <br /> motion carries or fails. <br /> 7. Specific concerns addressed to the chairperson for inclusion in <br /> the minutes. <br /> 8. Reports by members. <br /> 9. Motion for adjournment, second, vote and time. <br /> 10. Signature of the Staff designated member. <br /> B. All minutes shall be clearly marked to indicate either "APPROVED" or <br /> "UNAPPROVED". Each commissioner shall receive a copy of the previous <br /> regular business meeting minutes "UNAPPROVED". Approved copies <br /> may be obtained upon request. A copy of the approved minutes shall <br /> be filed with the EDA Clerk-Administrator. <br /> VIII. LIAISON TO EDA. In the event of the absence of the EDA ex-officio member, a <br /> commission member may be appointed by the chairperson to represent the Economic <br /> Development Commission at the next regular EDA meeting. <br /> IX. CONFLICT OF INTEREST. When a conflict of interest may exist for a commission <br /> member or members, the member(s) shall ask to be excused and step down from the <br /> commission prior to discussion on that item. <br /> X. SUPPLEMENTARY PUBLICATIONS. All commission members shall receive a copy of the <br /> 4110 Municipal Code, Chapter 408, a copy of the 1986 Economic Development Plan, as well <br /> as other materials as provided by the EDA, Staff or other commission members. <br /> 3 <br />