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City of Mounds View February 3, 1999 Planning and Zoning Commission-Bylaws Page 3 recommendations to the City Council, conducting business which requires a vote of the Commission, convening as the Board of Adjustment and Appeals, conducting long- range planning functions and other official business. 2. Agenda Sessions Review—Meetings: An Agenda Session is an informal session of the Planning Commission.typically held immediately following adjournment of a Regular or Special meeting. at which time the Planning Commission may review minutes, informally review proposed or pending planning cases or ordinance amendments, discuss previous actions of the City Council or other Commissions. and to perform other matters not requiring a vote of the Commission. The-third-Wednesdar of-the • 1 .1 , .1 •. • •• .1 • • .1 1 • • • ♦1 • '• • • .1 1 11 • •••• • •• • ••• • • • •• • 1 41 41 •1 1 1 : I 1 • • '•1 : • 9 , • • • • 1 •1 1 .1 • - ••-, - .9 •1 11 • •1• • • •11 •1 - .9 •i , •1 - /- -•1 • .1 , • •1 , 11 . - - / .1 • /9,1 , •l • •1 • • • 9 1 : • •• • 1 3. Special Meetings: From time to time, special meetings may be called in order to process significant caseloads. to review works in progress such as comprehensive plan updates or municipal code revisions, or to undertake a retreat or strategic planning session. either amongst itself or in the company of the City Council or other commissions, Special meetings can be proposed by any Commission member or at the request of the Director of Community Development, yet must be approved by a majority vote of the Commission. Emergency special meetings can be called via written notice to the Director of Community Development by the Chairperson or two Commission members, or by the Director of Community Development, (Emergency special meetings are those in which the subject matter is of such an immediate concern that it cannot be delayed until the next regular meeting of the Planning Commission.) The Director of Community Development shall post and mail a notice of any special meeting in accordance with State Statutes. Planning Commission members 'shall be notified by telephone and in writing, if possible, at least seven days prior to a special meeting. • 11 1 • • , •• • .1 1 1• •1 • •1 • • • 1 II • • 1.1 •.'1 • • / •1 1 11 : • 1 1 •• • •1 1 • • • • 1 • .I • 1 4. Cancellation of Meetings: Regularr special meetings may be canceled by the chairperson or Community Development Director in the event that there are no items of business requiring the attention of the Commission. or for lack of a quorum. or in response to inclement weather or for any other for-good and sufficient reason. s;or •1 • I .1 • • • • •• 1 I _ 1 • • • I • 1 1 • , • • • • • 1• 1 , • •• . 1 • •I • - • • 1 • 1 91 1 I • •1 I • . Members of the Commission shall be notified by telephone of any meeting cancellation. A notice of the meeting cancellation shall be posted as required by State Statutes.