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City of Mounds View February 3, 1999 <br /> Planning and Zoning Commission-Bylaws Page 4 <br /> • B. QUORUM: A majority of the number of voting members appointed to the Commission <br /> shall constitute a quorum. <br /> C. CONDUCT OF MEETINGS; ADJOURNMENT <br /> 1. Meeting Chairperson: If neither the chairperson nor the vice chairperson is present to <br /> conduct a meeting of the Planning Commission,the Planning Commission may elect a <br /> meeting chair from among those members present prior to the commencement of <br /> business. The election shall follow the procedures set forth in Section IV.B.3, except <br /> that the Community Development Director, or his or her designee, shall conduct the <br /> election. <br /> 2. Open Meeting Law: Meetings shall be conducted in accordance with the State of <br /> Minnesota Open Meeting Law(Minn. Statutes 471.705). <br /> 3. Adjournment: Meetings shall adjourn at or before 11:00 p.m. unless a two-thirds <br /> majority of the members present agree to extend the time of adjournment. If there is no <br /> objection, the Chairperson may declare the meeting adjourned without the necessity of <br /> a motion or vote by the Commission. <br /> D. MINUTES: Minutes shall be recorded prepared for regular meetings and each <br /> commission member shall receive a copy of the unapproved minutes for review and <br /> approval at a succeeding meeting. Minutes shall be approved by motion. Approved <br /> minutes shall be the official record of the business conducted and actions taken by the <br /> Planning Commission. Commission members may request copies of approved minutes <br /> after they have been corrected, if necessary, and signed as approved. Copies of the <br /> approved minutes shall be filed with the ' • ^ •1 . . 1 . . Community <br /> Development Department. Unapproved minutes shall be clearly marked"DRAFT"; <br /> approved minutes shall be marked"UNAPPROVED"or"APPROVED". A policy <br /> statement regarding the content and format of the minutes shall be on file with the Director <br /> of Community Development which may be reviewed from time to time as needed. The <br /> 1. typcvfiacotnig, whutlicr agenda-reviw, rc ular, or-spc ial <br /> 2. date, time and place of the mecting <br /> • .1 • . • , •1 • •• 1 .• . .1 • • II •1 • •, <br /> • • • .1 • •1•• • •.1 • .1 • • • 111 I I .1 • 1 •• •1 , • 1 . <br /> 11 • .i I • .1 •1 • •••• •1• / 01 • • • • • • • <br /> V. • • • .111/ .A • 1 •Z •a. <br /> • <br /> .A •1 • , • •• .1 .1 • ••• , • • ■ • • 1 • • , •I • .1 <br /> b. saininaiy of the request <br /> estnnmarrof-wry-previous-action <br /> •• • • 1 .1.. •1 <br /> •1 1 .1 ' • • 1 •■ • ' . • • �, •` 1 1 •1 .1 • •••1 <br />