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City of Mounds View February 3, 1999 Planning and Zoning Commission-Bylaws Page 5 of-the-person-noted • I. .1 • 7 1 • '• • .1 'I •I • • •' • '• •• • • I 'I .A • I I • . • , . .1 • . 1 •• •, .1•11 I • . • •• 7 .1 • e. whether motion carried or failed 4. I I ... • • I .I I . • • I '. 1 , . -9. reports by staff • V. I. 1 • 11 I . •1 . . d • I II :1 I • •I .1 I � .. , , 1 . - .1 I • - .:1 - . - I - II • - I. • •• - - I • 12. time of adjournment 13. signature of chairperson and recording sccretary VI. INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report, plans and additional information, as appropriate, for each item placed on the agendaat-both-the-agenda revievr meeting-and-the for any regular or special meeting. The Commission packet shall should be delivered at least four days prior to the meeting. Each Commissioner is responsible for reviewing the material within the packet prior to the meeting. VII. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests for review by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall be in accordance with the Municipal Code, Section 401.07. VIII. SUPPLEMENTARY PUBLICATIONS: All Commission members shall receive a copy of the Mounds View Municipal Code and a copy of the Municipal Comprehensive Plan as well as other materials provided by the City Council or City Staff. These materials shall be retained by each commission member and returned to the Community Development Director upon the member's resignation or termination of appointment. IX. CONDUCT OF MEMBERS A. A 1"1'ENDANCE: Commission members shall advise the designated Staff member or the Commission chairperson of an anticipated absence from any regularly scheduled Planning Commission meeting. Any member attending less than 20 meetings per year without the consent of the Commission shall be deemed to have vacated the office, and such vacancy shall be filled by the City Council pursuant to Section 401.03, Subd. 1. A leave of absence may be granted by the consent of the Commission. B. CONFLICT OF INTEREST: 1. General Standard:No Commissioner shall be appointed with private or personal interests likely to conflict with the general public interest. If any person appointed to the Commission shall find that their private or personal interests are involved in any matter coming before the Commission,they shall disqualify themselves from taking part in any discussion or action on the matter; alternatively,they may be disqualified by a two-thirds (2/3) majority vote of the Commissioners in attendance.