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U City of Mounds View Febrary 3, 1999 • Planning and Zoning Commission-Bylaws Page 3 convening public hearings, making recommendations to the City Council, and conducting business which requires a vote of the Commission, convening as the Board of Adjustment and Appeals, and other official business. 2. Agenda Review Meetings: The third Wednesday of the month shall be an agenda review meeting and provide for an opportunity to informally review proposed planning applications. . ' ,I . . '• 1 • . '. . ... . . . • , ., :, mewl - � m . • ••', _ • I , • . ■ s : - . .. .• -,l•0 examineing proposed ordinance amendments, to review Commission minutes.to discussing long range planning issues and studies, and to perform other matters not requiring a vote of the Commission. The Commission may call to order at agenda review meetings to take action if noticed on the agenda for the agenda review meeting. I Special Meetings: From time to time, special meetings may be called in order to process significant caseloads, to review works in progress such as comprehensive plan updates or municipal code revisions, or to undertake a retreat or strategic planning session. either amongst itself or in the company of the City Council or other commissions. Special meetings can be proposed by any Commission member or at the request of the Director of Community Development, yet must be approved by a majority vote of the Commission. Emergency special meetings can be called via written notice to the Director of Community Development by the • Chairperson or two Commission members, or by the Director of Community Development. (Emergency special meetings are those in which the subject matter is of such an immediate concern that it cannot be delayed until the next regular meeting of the Planning Commission.) The Director of Community Development shall post and mail a notice of any special meeting in accordance with State Statutes. Planning Commission members shall be notified by telephone and in writing, if possible, at least seven days prior to a special meeting. . . '.1 • , . . '•, . • . :1 • • • . .1 • • • • • .1 • ••• . II I . • , •• . ., , •. .• . •I • • • , ' _ 1 • . ..1 •• II 4. Cancellation of Meetings: Regular or agenda review or special meetings may be canceled by the chairperson for good and sufficient reasons, or in the event there are no items of business requiring the attention of the Commission, lack of a quorum, or weather conditions by the Community Development Director. Members of the Commission shall be notified by telephone of any meeting cancellation. A notice of the meeting cancellation shall be posted as required by State Statutes. • B. QUORUM: A majority of the number of voting members appointed to the Commission