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City of Mounds View February 17,1999 • <br /> Planning and Zoning Commission-Bylaws Page 3 <br /> range planning functions and other official business. <br /> 2. Agenda Sessions Review—Meetings: An Agenda Session is an informal session of the <br /> Planning Commission. typically held immediately following adjournment of a Regular <br /> or Special meeting. at which time the Planning Commission may review minutes, <br /> informally review proposed or pending planning cases or ordinance amendments, <br /> discuss previous actions of the City Council or other Commissions, and to perform <br /> other matters not requiring a vote of the Commission.The third Wednesday of the <br /> 3. Special Meetings: From time to time, special meetings may be called in order to <br /> process significant caseloads, to review works in progress such as comprehensive <br /> plan updates or municipal code revisions, or to undertake a retreat or strategic <br /> planning session, either amongst itself or in the company of the City Council or <br /> other commissions. Special meetings can be proposed by any Commission member <br /> or at the request of the Director of Community Development, yet must be approved <br /> by a majority vote of the Commission. Emergency special meetings can be called • <br /> via written notice to the Director of Community Development by the Chairperson or <br /> two Commission members, or by the Director of Community Development. <br /> (Emergency special meetings are those in which the subject matter is of such an <br /> immediate concern that it cannot be delayed until the next regular meeting of the <br /> Planning Commission.) The Director of Community Development shall post and <br /> mail a notice of any special meeting in accordance with State Statutes. Planning <br /> Commission members shall be notified by telephone and in writing, if possible. at <br /> least seven days prior to a special meeting. <br /> 4. Cancellation of Meetings: Regular-agenda-review-or special meetings may be canceled <br /> by the chairperson or Community Development Director in the event that there are no <br /> items of business requiring the attention of the Commission. or for lack of a quorum. or <br /> in response to inclement weather or for any other good and sufficient reason. -s;or <br /> Members of the Commission shall be notified by telephone of any meeting • <br /> cancellation. A notice of the meeting cancellation shall be posted as required by State <br /> Statutes. <br />