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• City of Mounds View February 17,1999 <br /> Planning and Zoning Commission-Bylaws Page 4 <br /> B. QUORUM: A majority of the number of voting members appointed to the Commission <br /> shall constitute a quorum. <br /> C. CONDUCT OF MEETINGS;ADJOURNMENT <br /> 1. Meeting Chairperson: If neither the chairperson nor the vice chairperson is present to <br /> conduct a meeting of the Planning Commission,the Planning Commission may elect a <br /> meeting chair from among those members present prior to the commencement of <br /> business. The election shall follow the procedures set forth in Section IV.B.3, except <br /> that the Community Development Director, or his or her designee, shall conduct the <br /> election. <br /> 2. Open Meeting Law: Meetings shall be conducted in accordance with the State of <br /> Minnesota Open Meeting Law(Minn. Statutes 471.705). <br /> 3. Adjournment: Meetings shall adjourn at or before 11:00 p.m. unless a two-thirds <br /> majority of the members present agree to extend the time of adjournment. If there is no <br /> objection,the Chairperson may declare the meeting adjourned without the necessity of <br /> a motion or vote by the Commission. <br /> • D. MINUTES: Minutes shall be recorded prepared for regular meetings and each <br /> commission member shall receive a copy of the unapproved minutes for review and <br /> approval at a succeeding meeting. Minutes shall be approved by motion. Approved <br /> minutes shall be the official record of the business conducted and actions taken by the <br /> Planning Commission. Commission members may request copies of approved minutes <br /> after they have been corrected, if necessary, and signed as approved. Copies of the <br /> approved minutes shall be filed with the '-- - • • - -•- : : : - - - Community <br /> Development Department. Unapproved minutes shall be clearly marked"DRAFT"; <br /> approved minutes shall be marked"UNAPPROVED"or"APPROVED". A policy <br /> statement regarding the content and format of the minutes shall be on file with the Director <br /> of Community Development which may be reviewed from time to time as needed. Fhe <br /> 1. typc of mccting,whcthcr agenda review,regular, or special <br /> 2. date,timc and place of the mccting <br /> 3. time mccting called to ordcr <br /> 4. roll call of mcmbcrs present, and whcthcr absent mcmbcrs arc cxcuscd or uncxcused <br />