Agenda Packets - 2005/10/24 - Laserfiche WebLink

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Mounds View City Council July 25, 2005 Regular Meeting Page 17 1 Public Works Director Lee stated that the funds would come from the Special Projects Fund. 2 3 Council Member Stigney asked how much money is actually in the Special Projects Fund. 4 5 Public Works Director Lee stated that there is approximately $3.4 million in the Special Projects 6 Fund. 7 8 Mayor Marty stated that it has already been decided that insulation in the ceiling; new duct work; 9 roof work; outside wall/exterior work; the Police Department has to be changed around and re-10 wired; bathrooms; public counters; and the basement are all areas that have been identified as 11 items within the base plan, that has to be done. He stated that when S.E.H. first came out they 12 had a beautiful, totally redesigned building for $3.5 million and the City cannot afford it or need 13 it. He stated that a resident suggested utilizing funds from the Cable Fund to pay for the roof air 14 conditioner and the re-wiring of the video room as a way to help pay for the overall project. He 15 agreed that line items should be included before it goes out for bid and should definitely be 16 included with the final packet. He stated that the plans and specifications should be more 17 specific and asked that Staff include the detail for their final review. 18 19 Public Works Director Lee stated that as part of the report S.E.H. put together, they did go 20 through the building and identify window treatment and furniture but it was not included in the 21 bids. He explained that they were identified as needs but not included in the bids. He stated that 22 the Fund balance is $3,458,000.00 23 24 Council Member Stigney referenced the $3,458,000 and asked what is allocated for expenditures 25 and scoped out for expenditure that should be included and detailed. He asked what is in this 26 fund, dedicated to what item that would be considered necessary for this project. 27 28 Mary Berg explained that at this point in time it is on the books as undesignated. She explained 29 that normally they do set aside designated and undesignated items. She stated that if there were 30 discussions, at a much higher level, as to what the future plans and projects are; she is not privy 31 to this information and cannot speak for it. She confirmed that this is not a fund that gets added 32 to on a regular basis so when it is touched they should be careful and use the funds wisely. She 33 stated that she would get back to the Council with any information made available to her. 34 35 Council Member Stigney asked Director Ericson to clarify what uses the City has identified for 36 the future where they could use this to lower the tax base. He expressed concerns stating that the 37 City gets hit by the State every time the City has unreserved funds. 38 39 Director Ericson stated that Staff would pull the information together and provide to Council for 40 review. 41 42 Council Member Thomas clarified that the Special Project Fund is actually money set aside for 43 the large projects the City is doing, it is not the Capital Improvement Fund. 44 45