Agenda Packets - 2005/10/24 - Laserfiche WebLink

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Mounds View City Council July 25, 2005 Regular Meeting Page 18 Public Works Director Lee stated that the previous Finance Director did have this project 1 designated as a line item for approximately $1.6 million in the 2004 Capital Improvement 2 Program and was carried forward to the 2005 Capital Improvement Program. 3 4 Council Member Thomas asked what kind of trouble would the City get into if they put this out 5 to bid and it comes back as an ouch for the City. She asked if the City would be able to change 6 the materials or would they have to go back for a re-bid. 7 8 Public Works Director Lee stated that they would not be able to change anything within the bid. 9 He explained that if the City wanted to change materials they would have to go out for a new bid. 10 11 Mayor Marty stated that based on the discussion Staff will have to come back to Council with a 12 more clearly defined plan. 13 14 Council Member Gunn asked if Staff could ask them to be more specific within the bid when 15 they respond. She stated that it was her understanding that Council had already gone through the 16 process and cut the items that they decided were not necessary to complete the project and that 17 this request is a result of that process. 18 19 Council Member Thomas stated that it is not Staff’s responsibility to make value judgment calls, 20 that is Council’s responsibility and Council cannot ask Staff to make those decisions. She stated 21 that this is a very big project and the City should have some form of a back up plan in the event 22 that the bids come back higher than what the City can afford. 23 24 Director Ericson stated that Staff did spend a lot of time working on the plans and specifications’ 25 pulling out what was not needed or critical to the health, safety and well being of the building. 26 He stated that he believes that they have a plan that addresses these issues without the frills going 27 down from a $3.5 million project to a $1.6 million project. He stated that this is a barebones 28 project that does address all of the issues that should be addressed noting that if the bids do come 29 back at a level that the City cannot support then it would have to be dealt with at that time. 30 31 Council Member Stigney asked if the bidders would see the line item list. 32 33 Public Works Director Lee stated that the only line item included is the bid alternate for the front 34 entryway. 35 36 MOTION/SECOND Gunn/Thomas To Approve Resolution 6583, Approving the Final Plans 37 and Specifications and Setting a Bid Date for the City Hall Rehabilitation Project and Amend to 38 Include the Line Item List in the Plans and Specifications and waive the reading. 39 . 40 Ayes-4 Nays-1 (Stigney) Motion carried. 41 42 D. Consider Resolution 6584 Revising the 2005 Fee Schedule. 43 44 Director Ericson stated that this resolution provides clarification on the amount the City can 45