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Item No. 9C <br />Meeting Date: March 8, 2004 <br />Type of Business: CB <br />WK: Work Session; PH: Public Hearing; <br />CA: Consent Agenda; CB: Council Business <br />City Administrator Review _______ <br /> City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Greg Lee, Director of Public Works <br /> <br />Item Title/Subject: 2003 Street Improvement Project – Phase II <br /> Setting a Start Date for Phase II <br /> <br />Background: <br />On October 13, 2003, City Council adopted Resolution No. 6110 authorizing the <br />preparation of a Preliminary Feasibility Report and consultant selection for the <br />2003 Street Improvement Project – Phase II. The streets to be considered for this <br />project are those contained in the area bounded by County Road H2 to the north, <br />Silver Lake Road to the east, and the City limits to the west and south <br />(southwestern section of the city). <br /> <br /> <br />Discussion: <br />Phase I of the 2003 Street Improvement Project was recently ordered on <br />February 23, 2004 with a start date of June 2004. The original start date of May <br />2004 was postponed to allow for the proper notification, as required by state law, <br />for conducting an assessment hearing prior to awarding the contract. <br /> <br />The original intent of the Phase II project was to have a start date and <br />construction in 2004. The City would subsequentially have two major street <br />projects under construction in 2004. <br /> <br />When planning for Phase II, an assumption was made that Phase II would follow <br />the same course of action as Phase I. The construction start date would be in <br />Late September or early October. In an effort to accelerate Phase II, Staff looked <br />at eliminating steps not required by law like initial neighborhood meetings, and <br />City Council’s preliminary review of the draft report. However, due to the <br />numerous steps and time periods required by state law, the construction start <br />date could only be moved up as early as late August. <br /> <br />An August start date is possible: however, there are so many variables that come <br />into play with a large project such as this that it is highly likely the project may not <br />be finished until some time in 2005. These variables include: bad weather, <br />permits not issued by other government agencies in a timely fashion, private