Agenda Packets - 2004/07/12 - Laserfiche WebLink

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Mounds View City Council June 28, 2004 Regular Meeting Page 13 1 Ayes-5 Nays-0 Motion carried. 2 3 M. Banquet Center Operations/Requests for Proposals. 4 5 City Clerk/Administrator Ulrich stated the item before the Council is to recommend that they go 6 out for a request for proposals to replace the interim agreement they have with the Community 7 Banquet Center Management and replace it with something for a longer period of time. He 8 stated the Mermaid has been providing catering service to the MVCC banquet facility since 9 entering into an agreement in November of 2003. This agreement is scheduled to expire at the 10 end of 2004. 11 12 City Clerk/Administrator Ulrich stated the interim agreement anticipated that sometime during 13 mid 2004 that there would be a search for a new, more permanent catering service provider. In 14 any event, the current interim agreement may be terminated with 60 days written notice by either 15 party. 16 17 City Clerk/Administrator Ulrich stated there were three options, including a private company 18 leasing the facility from the City, individual private parties lease facility/provide owner caterer, 19 or the city hires caterer/manager for the facility. He gave an overview of the experiences of New 20 Brighton, Shoreview, and Maplewood operations. 21 22 City Clerk/Administrator Ulrich stated there is a draft of a revised request for proposal included 23 in the Council packets. The new RFP is an updated version of the one issued last year. 24 Provisions have been added to increase the allocation of community time from “10 days” to “300 25 hours”, and to provide for a $1,000 earnest deposit (rather than the $10,000 deposit last year used 26 to buy out Elegant Thymes). A provision has also been added that the manager (i.e., the caterer) 27 is responsible for the payment of property taxes. 28 29 City Clerk/Administrator Ulrich stated if the Council approves, the RFP will be sent to a number 30 of qualified catering firms for their consideration. RFP submittals are to be submitted by August 31 2, 2004. A final agreement is subject to review by the City Attorney and approval by the 32 Council. 33 34 City Clerk/Administrator Ulrich stated it is recommended the Council authorize staff to solicit 35 proposals from caterers to provide service to the Mounds View Community Center banquet 36 facilities as outlined in the draft RFP. This approach would be a straight lease arrangement and 37 will provide for up to 300 hours of community space to be used free of change by local 38 community groups. 39 40 Mayor Linke stated they should find a way to cover the taxes of $12,000. 41 42 City Clerk/Administrator Ulrich stated on page 3 it is stated that whoever is operating the facility 43 will be responsible for the payment of all the property taxes during the contract period. 44 45