Agenda Packets - 2004/08/09 - Laserfiche WebLink

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Item No: 10G Meeting Date: 08/09/04 Type of Business: CB City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: Resolution 6307 Revising Section 3.25(D) of the Mounds View Personnel Policy Regarding Compensatory Time. Background: Section 3.25D of the City Personnel Policy currently reads: COMPENSATORY TIME Compensatory time off in lieu of cash payment is allowed only in accordance with the Fair Labor Standards Act. Compensatory time is computed at a rate of one and one-half times the hours worked in excess of the established work week. The maximum total accrued compensatory time shall not exceed 240 hours per employee. Accrued compensatory time may be taken as paid leave by non-exempt employees with prior approval of their respective Department Head. If an employee is terminated from employment they will be compensated for accumulated compensatory time earned, up to the above-stated maximum. The City Council recently approved a contract with AFSCME Employees that adopted a compensatory time policy that is more restrictive then the current personnel manual. At the time the AFSCME contract was approved, the Council asked that the compensatory time portion of the Personnel Manual be considered for an amendment reflecting the provisions of the AFSCME contract. In this way, consistency is maintained between the different employee groups. In regard to other employee groups, the police officer’s contract allows for 50 hours of compensatory time to be accumulated in lieu of overtime. Police sergeants do not currently receive overtime. Public works and non-union employees are covered under the Personnel Manual. Discussion: All City employees were notified of potential changes to the personnel ordinance in regard to compensatory time. The only concern expressed was by the Public Works collective bargaining group. As part of the 2004-05 contract negotiations they are requesting a 160 hour maximum accrual with no limit on annual usage. They currently receive 240 hours of compensatory time under the personnel manual. One of the reasons given by public works employees to justify a different level of overtime is the fact that they are required to work 50-60 on-call hours per year. A review of past compensatory time usage by public works indicates that there are only a couple of employees that take in excess of 80 hours per year in compensatory time. The City would realize cash savings if more employees utilized compensatory time rather than overtime. Work that would not be accomplished due to compensatory time off can be