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<br />Discussion: <br />The Request For Proposal was published and on September 29, 2004, sent <br />directly to eight (8) firms within the City’s pool of consultants. These were: <br /> <br />Bonestroo, Rosene, Anderlik & Associates Inc. <br />McCombs Frank Roos Associates, Inc. <br />Progressive Consulting Engineers, Inc. <br />Short Elliott Hendrickson, Inc. <br />TKDA <br />Ulteig Engineers, Inc. <br />URS <br />Yaggy Colby Associates <br /> <br />During the week of October 11th the City met with and discussed the <br />expectations of the RFP with URS, SEH, and BRAA based on their requests. By <br />the submittal deadline set for October 25, 2004, the City had received three <br />responses for the Request For Proposal. These RFP’s are available at City Hall <br />for City Council review. Firms submitting an RFP follow: <br /> <br /> Bonestroo, Rosene, Anderlik & Associates Inc. <br /> Short Elliott Hendrickson, Inc. <br /> URS <br /> <br />On October 28, 2004 the City provided copies of the RFP’s to the County and <br />asked for their comments (see attached letter). <br /> <br />City Staff reviewed the RFP’s and met on November 9th to discuss them. Dan <br />Solar, Traffic Engineer for Ramsey County contacted the Public Works Director <br />on November 16th and relayed his thoughts, comments and recommendations. <br />The following is a summary of Staff’s and the County’s comments, thoughts, and <br />recommendations: <br /> <br /> <br />• Both City Staff and the County agree that all three firms are more than <br />qualified to assist the City with this project. <br /> <br />• The cost estimates submitted were; BRAA $152,000, SEH $149,258, <br />URS $110,860. Both City Staff and the County agree that this cost <br />estimate must not be the overriding factor in selecting a consultant for <br />this project. Staff would like to stress that as a City, we don’t know <br />exactly what tasks we will need to be completed with a project as <br />complex as this. The bottom line is we will be paying a consultant on an <br />hourly basis for whatever duties we need to have them perform. <br />Therefore, with consultant rates basically the same, this should not be a <br />factor. <br /> <br />• Both City Staff and the County agree that they had somewhat <br />preconceived that URS would be a good choice based on their history <br />with this project and Staff. However, the RFP submitted was less than <br />first-class. It did not appear to capture the full scope of this project and <br />seemed to rely on past data collected and past work performed.